Associate Director, SPA Accounting Support Services

Wayne State University is looking to hire an Associate Director, SPA Accounting Support Services.

JOB PURPOSE Manage the day-to-day operations of the Research Support Services team within Sponsored Program Administration. Manage a large volume of financial data in order to maintain accurate financial records for the Expendable Restricted Fund. Ensure compliance with university guidelines and external agency regulations.





Manage the change in labor payroll redistribution process. Assign work to staff, analyze cost transfers, manage exceptions, etc. Work with university units to ensure timely posting of labor redistributions. Work with Fiscal Operations and Technical Support to resolve suspended transactions. Continual review of process to implement process improvement.


Review requests to ensure compliance with university and agency guidelines and regulations. Keep abreast of federal regulations regarding cost transfers and communicate any changes to the university community. Analyze cost transfers for compliance with cost accounting standards. Ensure that required justification is provided and appropriate documentation is retained for audit purposes.


Manage the grant/fund financial closeout process including fixed price projects. Ensure that all reconciliation items are paid within the 180 day Uniform Guidance standard. Manage the Cost Share funding process. Ensure that all cost share accounts are funded in the proper fiscal year.


Manage effort reporting process to ensure compliance with federal guidelines. Review and maintain the effort reporting email in-box and answer any questions that may arise. Provide assistance to administrators in interpretation of the federal Uniform Guidance standards and specific sponsoring agencies grant and contract terms. Communicate with external sponsors, investigate and respond to inquiries and coordinate timely problem resolution.


Manage the cash management functions for the restricted funds including the application of wire/cash and cash requests on various federal letters of credit. Analyze, review and disseminate various reports prepared by staff including Federal Letters of Credit, financial aid reports, and others. Ensure compliance with federal cash management standards.


Personnel management functions including direct supervision of staff, interviewing, hiring, promotion recommendations, performance appraisals, etc. Analyze and review work completed by the staff, including Federal letters of Credit reports, various financial aid reports, payroll redistribution and close out activities. Prepare status reports on unit’s activities. Assess workload issues and distribution of assignments.

Manage various fiscal year-end activities.  Manage chart of account data elements to ensure proper coding of revenue and expenditure transactions.   Assist in coordination of the annual single audit.

Other duties as assigned.


Education Bachelor's degree

Degree in Accounting, Finance or related discipline.

Experience Specialist (minimum 5 years of job-related experience)

Prior experience in the management of sponsored research funds, preferred. Supervisory experience and/or demonstrated experience functioning in a lead capacity with oversight responsibilities, preferred.

Knowledge, Skills and Abilities

Planning/Organizing Skills: prioritize and plan work activities; adapts for changing conditions; communicates changes and progress. Team Building Skills: develop subordinates' skills and encourages growth; encourages sense of positive affiliation among staff members. Analytical Skills: analyze accounting, financial or other quantitative data; detect errors and discrepancies. Problem-Solving Skills: identify and resolve problems in a timely manner; gathers and analyzes information skillfully; develop alternative approaches and ideas; solve complex problems. Communication Skills: strong written and verbal communication skills; strong customer service skills. Computer Skills: proficient in Microsoft Office applications, Banner system and Cognos reporting tools


Interested individuals must apply to job posting 045302 via WSU's Online Hiring System at


Contact Information

Wayne State University




313 577-7715

Background Information

4-Year Degree

5 years or more

  • College/University
  • Sponsored Projects/Programs

Authorized to work in the US


Target Job Information

65,000 - 1

  • Full Time