Grants Manager

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on LinkedInGlassdoorIndeed, FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Grants Manager.

The Grants Manager (GM) is responsible for pre and post award management of the grant portfolio within the Division of Cardiology. The GM will work directly with Principal Investigators (PIs) and the Division Administrator in submission of grant applications. Other responsibilities include budget oversight and maintenance, subcontract management, reports to sponsors, compliance, daily administrative and operational requirements of assigned grants and contracts. S/he will report directly to the Division Director and the Division Administrator.

Job Responsibilities:

  • Works with investigators to establish clear individualized grant submission plans, and follow up pro-actively regarding planned submissions. Ensures regular grant meetings are held with investigators to discuss research progress, finance, and other issues.
  • Ensures timely submission of well-researched, well-written, and well-documented grant proposals.
  • Works with investigators to manage budgeting process for grants and contracts and assists in general budget development and implementation.
  • Functions as a liaison between the DOM faculty (Principal Investigators and Scientists)and other NYU internal administrative offices and external funding agencies
  • Coordinates and communicates effectively with the Financial Analyst to ensure accurate and timely payment of grants and program related contracts, consistent reporting of financial data between the teams and resolution of grant deficits. Works closely with other grant support offices such as SPA, OCT, OIL, and NYUSOM Finance
  • As needed, determine if funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
  • Ensures that personnel costs and OTPS are appropriately recorded in accordance with grant budgets and agency specifications.Maintains, tracks and updates effort reporting to ensure compliance with time and effort policies.
  • Responsible for preparing Just-in-Time documents for NIH.
  • Responsible for preparing prior approval forms.
  • Closeout grants and contracts at end of award period.
  • Alert Principal Investigators to grants that are expiring and prepare No Cost Extensions to establish extension on grants that have remaining fund balances. Work with CSC Finance to determine accurate estimated carryover balances and assists PIs in budgeting for remaining funds.
  • Responsible for the coordination and completion of annual progress reports on all awarded grants, including working with the Principal Investigators to provide revised budgets.
  • In collaboration with the Departments Finance Administration team, manage post award processes including activity related to closing out current grant budget year and initiating new budget year.
  • Responsible for reviewing and completing all grant application packages in Click including detailed budgets, to ensure sponsor and institution are in compliance.
  • In consultation with the PIs, develop annual budgets including federal and non-federal grants and contracts, and clinical trials.
  • Work in collaboration with Senior Grants Specialist.
  • Strengthen external relationships with Sponsored Programs Administration (SPA) at NYU School of Medicine, and the grants administration at major affiliates.
  • Monitor all grants and contracts for compliance issues.
  • Oversee and manage all aspects of the pre and post award grant

Additional Position Specific Responsibilities:

Work on special projects if needed.

Minimum Qualifications:

To qualify you must have a Bachelors degree and minimum of 3-5 years of specific experience in research grants management. Masters degree preferred.
Working knowledge of NIH and other federal, state and foundation regulations and requirements.
Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
Ability to maintain extensive electronic documents and e-mail files.
Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
Proven ability to meet deadlines.
Exceptional attention to detail and able to manage confidential information
Strong written and oral communication skills.
Highly goal oriented, self-motivated, and ability to work independently as well as in coordination with team.

Preferred Qualifications:

Masters degree preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

Contact Information

NYU Langone Grossman School of Medicine



19 W 34th St.
Suite 1000
New York, New York 10001


Background Information

4-Year Degree


  • Hospital
  • Grants and Contracts

Authorized to work in the US


Target Job Information


  • Full Time