Research Administrator IV

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Vaccine and Infectious Disease Division (VIDD), one of five scientific divisions at Fred Hutch, addresses the growing need for treatment and prevention strategies for infectious diseases worldwide. VIDD is comprised of three research programs—Biostatistics, Bioinformatics & Epidemiology (BBE), Immunology & Vaccine Development (IVD), and Infectious Disease Sciences (IDS).

The Research Administrator IV will principally manage all aspects of Dr. Leo Stamatatos sponsored, non-sponsored and philanthropic funding portfolios. Additionally, the position supports the PI by managing their research portfolios, planning for and ensuring compliant and effective funding and budget support. The Research Administrator IV works autonomously and is expected to use initiative and sound judgment in operating within the framework of programmatic policies and procedures.

Responsibilities

• Manage grant and contract proposal preparation; develop budgets for grants, contracts or other funding requests; perform fiscal process review; coordinate preparation of appropriate forms for contracts and agreements and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations
• Perform all pre-and post-award activities per NIH or other sponsoring institutions including the Bill & Melinda Gates Foundation
• Manage assigned subcontract administration awarded by program’s PI’s. Serve as liaison, representing the project to investigators, Center administration, and administrative staff at collaborating institutions
• Manage faculty award programs, trainee support programs, emerging opportunity award programs, and pilot project programs including pre- and post-award administration, managing the application process, and advising the PI on program mission and qualifications
• Coordinate assigned grant/contract application and renewal process, and administer grants and contracts budgets, as well as writing portions of grants/contracts as required
• Approve and coordinate submission of invoices, expenditure requests, etc. to accounting and grants office
• Manage Lab personnel timesheets and effort reporting
• Supports the PI with regulatory submissions (IACUC and/or IRB), tracking, reporting and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations
• Perform other responsibilities as required

Qualifications

• Bachelor’s degree in science, accounting, public administration, or related field. Relevant experience can substitute for educational requirement.
• Minimum of 5 years of progressively complex experience in grant administration including experience working with NIH as well as the Bill & Melinda Gates Foundation awards
• Strong financial management skills including but not limited to budgeting and forecasting
• The ability to prioritize multiple tasks, organize, and work both independently and as part of a team is essential. Must be detail-oriented, knowledge of NIH grant application procedures, and budget monitoring, is required.
• Demonstrated ability to multi-task in a fast-paced fiscal management environment
• Demonstrated ability to work effectively in a team environment as well as individually
• Ability to work cross-functionally with other internal departments such as Office of Sponsored Research, Institutional Review Office as well as other external sponsoring institutions
• Ability to problem-solve and process information quickly. Skilled at remaining flexible when time constraints and other issues arise. Must be able to work occasional nights and weekends.
• Strong computer skills—MS Word, Adobe Acrobat and advanced knowledge of Excel required. Tableau experience a plus.
• Strong verbal and written communication skills

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.