Vice President - Sponsored Programs Administration
Vice President - Sponsored Programs Administration
Atrium Health Overview:
Atrium Health is one of the nation’s leading healthcare organizations, connecting patients with on-demand care, world-class specialists, and the region’s largest primary care network. A recognized leader in healthcare delivery, quality and innovation, our foundation rests on providing clinically excellent and compassionate care.
We have been serving our community since 1940, when we opened our doors as Charlotte Memorial Hospital. Since then, our network has grown to include more than 40 hospitals and 900 care locations ranging from doctors’ offices to behavioral health centers to nursing homes.
Our focus: delivering the highest quality patient care, supporting medical research and education, and joining with partners outside our walls to keep our community healthy.
At Atrium Health, research plays an integral role in realizing our core mission – to improve health, elevate hope and advance healing – for all. Our investigators participate in and lead Phase I to IV research, and our organization is frequently sought after as a core research site for clinical trials.
We’ve also established research collaborations with many leading academic centers across the United States and beyond, engaging in multi-center research on a national and global scale. Our investigators have published their research in leading journals, presented their findings at major symposiums and are called upon as subject matter experts in medicine. They’re also active members of disease-focused research consortia, as well as private, state and federally funded research initiatives.
Sponsored Programs Administration
The Sponsored Programs Administration (SPA) team supports the research community at Atrium Health through a connected partnership. Sponsored Programs Administration is responsible for all sponsored activities across the organization for the full continuum of the award. This includes identifying funding, proposals, pre-award, contracting, post award, and reporting.
The awards that are administered by Sponsored Programs team has grown in number and complexity over the past few years as Atrium Health continues to strengthen its excellence in Research.
The Sponsored Programs Administration team is part of the larger Finance Division at Atrium Health and has a strong partnership with the Medical Group, Research and Education, and various other divisions in the organization that are connected to support the research mission of Atrium Health.
Main areas of support:
Grants & Contracts – Pre- and post-award non-financial administration of sponsored programs including finding funding, proposal submissions, contracting for all sponsored programs-related funded and unfunded agreements (other than industry-sponsored clinical trials), award acceptance, post-award non-financial administration and compliance as well as systems support.
Clinical Trials and Patient Billing – Budget development and negotiation for industry-sponsored clinical trials which includes the coverage analysis to support medical billing for patients enrolled in research projects.
Post-Award Finance – Financial project management including effort reporting, review of award expenditures, subrecipient monitoring, invoicing, payment analysis and preparation of financial reports.
All areas have responsibility in participating in various audits from sponsors such as federal/state, internal compliance and annual single audits.
This Vice President will be responsible for leading the Sponsored Programs Administration team. This includes Pre-Award, Contracting, and Post Award for all grants, industry sponsored clinical trials and other sponsored projects. This dynamic leader will have the opportunity to develop partnerships with all stakeholders including Office of General Counsel, IAS/Data Governance, Corporate Compliance, Research Leadership, and Principal Investigators. The Sponsored Programs expert must leverage their expertise to support Atrium Health in advancing its clinical research and funding opportunities.
Partner with Clinical Leaders, funded laboratory researchers, and other stakeholders to develop a process for evaluating research projects based on system priorities, alignment to program growth, and funding principles and goals.
Develop executive presentations to provide all stakeholders with performance metrics of Sponsored Programs, transparency of all activity, and elevate SPA within the organization.
Own all initiatives related to pre-award including proposal development, acceptance of awards, and post award prior approval actions.
Lead all contracting functions related to sponsored programs and industry clinical trials. This includes collaboration agreements, sub-agreements, non-disclosure agreements, consulting agreements, material transfer agreements, and data use agreements.
Lead all post award administration activities including all required progress reporting.
Guide the Finance team that supports all post award finance activities and other research finance functions. This includes budgets, effort reporting, invoices and payment processing, sponsor reporting, sub-recipient monitoring, F&A rate agreements, financial reporting, and compliance activities.
Utilize strong financial acumen and analytics to guide decision making for all facets of administrating sponsored programs.
Continuous review of processes and information systems for best practices.
Collaborate with equivalent mechanisms within the Levine Cancer Institute, the largest funding recipient in Atrium Health.
Bachelor's degree required.
Master's Degree Preferred in Health Administration, Public Administration, Business Administration or comparable program.
Certified Research Administrator required.
Minimum 10 years of experience leading a sponsored programs division for a large healthcare system, with specific expertise in peer-reviewed government agency funding.
Expertise in the full continuum of Sponsored Programs, pre-award, contracting and post award finance.
Experience leading in a matrix environment in a position with strategic decision making for the organization.
Protected Health Information:
Will limit access to protected health information (PHI) to the information reasonably necessary to do the job.
Will share information only on a need to know basis for work purposes.
Access to verbal, written and electronic PHI for this job has been determined based on job level and job responsibility within the organization. Computerized access to PHI for this job has been determined as described above and is controlled via user ID and password.
Critical Success Factors in First 6-24 Months:
Using the appropriate resources, establish a best-in-class operations function for the SPA team to execute efficiently. Minimize delays in reporting.
Leveraging clinical trial grant/funding expertise, develop creditability among clinical research service line leadership.
Show measurable increases in funding.
For more information on this opportunity please contact Cary Aldrich, Executive Recruiting Program Manager, at Cary.Aldrich@AtriumHealth.org.