Research and Compliance Administrator

Overview

Arbor Research Collaborative for Health seeks a highly motivated and enthusiastic individual to join our team as the Research and Compliance Administrator. This individual will be responsible coordinating and managing Arbor Research’s Compliance Program in conjunction with the Compliance Officer. They will work with our Contracts department to maintain an understanding of compliance requirements for each contract and work with our Human Resources department to assist in developing an effective compliance training program for Arbor Research staff. This individual will also be responsible for the administration and coordination of all grant processes from proposals to the facilitation of post-award reporting. Successful candidates will have at least four years’ related work experience, strong attention to detail and organization, and a passion for working collaboratively with a multi-disciplinary team. Job Applicants must submit a personalized cover letter and resume.

Due to the ongoing COVIID-19 pandemic, interviews will be conducted virtually, rather than onsite.

Arbor Research Collaborative for Health, a not-for-profit organization located in Ann Arbor, MI, is the preferred employer for professionals passionate about improving health care policy, health care delivery, and health outcomes through evidence based research. At our core, we value collaborative spirit, creativity, credibility, and dedication. Our interdisciplinary team brings together expertise from a variety of fields and disciplines to answer complex research questions by thinking across boundaries and generating innovative approaches.

Bright, enthusiastic individuals thrive at Arbor Research. We provide a rich benefits package along with high quality learning and development opportunities, and a casual yet professional work environment in support of achieving a positive work/life balance. These attributes provide our dedicated employees the flexibility to work collaboratively and creatively in order to make credible contributions to the research community. Join our diverse and dynamic team today and contribute to the improvement of patient care in the future!

More information about this opportunity and the benefit program at Arbor Research is available on the careers page at www.ArborResearch.org.

Characteristic Duties and Responsibilities

Research Compliance Administration

• Assist and coordinate the compliance program, with direction of the Compliance Officer and Management Compliance Committee (MCC), including monitoring and internal audits to ensure compliance with organizational policies.
• Coordinate, attend, and document MCC meetings. 
• Manage and maintain the development and management of the policy and procedure process for all policies under the purview of the Arbor Research Compliance Program.
• Support the Compliance Officer in implementing the Conflict of Interest (COI) policies by managing annual statements and ongoing disclosures.  
• Work with the Compliance Officer, Human Resources, and other appropriate Arbor Research personnel to develop an effective compliance-training program, including appropriate training for new employees and ongoing training for all employees and managers.
• Prepare and coordinate the annual internal and external compliance audits, as directed by the Compliance Officer.
• Complete EPLS (debarment) reviews and gather individual COI documentation for proposals.
• Work with Compliance Officer on Organizational Conflict of Interest assessments and volumes for proposals.
• Work with Contracts to maintain an understanding of Arbor Research contract clauses and requirements, including all applicable FARs for federal contracting. Document Arbor Research’s compliance with these requirements, and maintain an understanding of which requirements apply to each contract. Upon award, communicate with project teams on potential project impacts and facilitate the responsibility of different departments for their elements of compliance.
• Prepare and send required quarterly and/or annual compliance reports to funding (or other) required agencies, as well as for the Compliance Oversight Committee.

Research Administration (non-financial aspects)

• Administer and/or facilitate pre-award grant preparation and submission, serving as front-line advisor, guide and support for investigators, project managers, and others. Present clear and concise interpretation of policies, regulations and guidelines to investigators, project managers, and others.
• Disseminate information on changes in sponsor forms, guidelines, requirements, rules, etc. and provide formal/informal training for investigators and staff.
• Work with the technical lead to support and initiate individual grant process. Coordinate and oversee the process during active proposals (regardless of funding source) through organizational review, sign-off and submission. Including understanding RFP/RFA requirements for all proposal submissions, reviewing and/or writing business sections of proposals, working with Project Managers to finalize budgets and budget forms, and coordinating completion of compliance sections.
• Assemble all proposal materials into final, complete format, obtain all required approvals, and submit proposal to sponsor.
• Responsible for completing necessary internal tracking and reporting of grants/proposals to Program Leadership, Executive Leadership, and Board.
• Following submission, work with Project Leadership on communications to staff, work with Administration and Finance to prepare just-in-time documentation or other information required for sponsor grant application processing and award issuance, and work with Project Leadership on communications to staff upon award.
• Upon award, ensure smooth transition hand-off to Contracts, Finance, and Project Management.
• Coordinate with Project Management, Finance, Contracting, and Administration to request sponsor authorization as necessary on changes in principal investigator, scope of work, key personnel, key personnel effort, performance site, or proposed funding period; carry forward funds; unobligated balances; no-cost extensions, budget reallocations, etc.
• Develop and implement proposal policies and procedures to ensure compliance with sponsor rules and regulations for proposals.
• Maintain organization's registrations in relevant systems for proposal submission and award administration; add new users and modify permissions as needed or requested.
• Maintain a strong customer-service oriented environment.

Core Values

Our core values define who we are as an organization and serve as the foundation of our code of ethics. Arbor Research expects all employees to embody these and demonstrate them in our day-to-day work.

Collaborative Spirit

We expect each staff member to learn from and teach one another, and ask each to exhibit a curiosity and respect for the contributions of others.

Creativity

We strive to cultivate a challenging, stimulating, and supportive environment where our employees are expected to be inquisitive, take initiative, and demonstrate ingenuity.

Credibility

Our employees are smart, thoughtful, and objective in their work. We expect them to be technically solid in their area of expertise, and for those conducting research to demonstrate scientific rigor.

Dedication

Our team achieves success because of our dedication to carrying out high quality work and delivering trusted results.

Supervision Received

General administrative supervision is received from the VP Operations. Close collaboration is expected with the Administrative, Contracting, Finance, and Project Management and Support Teams.

Supervision Exercised

None

Required Qualifications

• Bachelor’s degree with at least four (4) years’ related work experience
• Excellent verbal and written communication skills, both formal and informal
• Proven ability to exercise independent judgment in a way that supports successful business operation
• Excellent organizational skills, and ability to multi-task
• Proficiency with all Microsoft Office applications
• Ability to provide effective enforcement with a helpful, service oriented educational approach
• Maintain elevated level of confidentiality, quality, and attention to detail
• Solid understanding of general office practices, business principles and applications
• Ability to work independently as well as in a team environment

Desirable Qualifications

• Non-profit experience
• Health research background
• Government contractor experience