Senior Grants Specialist

NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Sr Grants Specialist.

Responsible for working with the faculty and their department/research team to process and review grant applications, maintaining database of applications and managing information systems providing up-to-date sponsor policies and regulations. Responsible for performing complex grant administration and fiscal management tasks relating to a wide range of grant activities to include interacting regularly with principal investigators/scientist and administrators from academic departments. Leads grant preparation and submission process, oversees and supports all aspects of the grants program, as well as conducts on-going monitoring and evaluations. Coordinates activities related to the application, approves the set up of grant accounts, management of new awards and continuing grants and/or contracts from a variety of federal, state, and private sources.

Job Responsibilities:

  • Reviews proposal applications and supporting documentation to ensure compliance with regulatory, sponsor and funding requirements, which can include the collection of Financial Disclosures, documentation of IRB, IACUC, IBC, and other certifications as needed.
  • Reviews NIH continuation applications, and assists in review of all other applications; for progress reports, notify investigators of upcoming deadlines; tracks continuation proposals; enters data for all proposals reviewed and maintains electronic database pertaining to applications; ensures budgets in accord with sponsor policies; keeps up-to-date on federal policies, notifies supervisor of changes, and recommends action when necessary.
  • Reviews and processes sponsor awards for financial and research compliance. Reviews requested actions for compliance with NYU, sponsor and governmental policies and assists the Principal Investigator, research team and administrative department in attaining appropriate sponsor administrative approvals.
  • Ensures appropriate account set-up, executes necessary changes during the period of performance, and coordinates project closeouts. Engages with departments as needed to insure Human Subjects (IRB), Animal Subjects (IACUC), and rDNA (IBC) compliance. Prepare monthly report of continuations activity.
  • Maintains accurate records for submissions and awards in the Grants database. This includes demographic data, budget, research compliance information and all other appropriate back-up documentation as needed to enable the Grants database to serve as the formal electronic record for Sponsored Program Activity for the NYU School of Medicine.
  • Interfaces with senior management and program directors, faculty and other members of the research team to expedite or facilitate internal process of proposals.
  • Tracks existing grant deadlines, monitors status of progress reports and seeks continuation of grant funding for current programs.
  • Provides faculty assistance which consists of: planning so that applications are submitted on time; assists faculty and administrators in preparation of budgets; provides policies and procedures, compliance information, and RFAs to faculty; responds in a timely manner to faculty requests for information.
  • Provides hands-on training sessions for administrators in preparing budgets, developing proposals, responding to compliance requests; assists in the development of evaluation criteria and the collection of data to measure grant program effectiveness; creates and distributes standards and special reports, studies, summaries and analyses as needed.
  • Participates in the training of new grants specialists and Department Educational offerings to promote faculty, student, and administrative know how.
  • Assists Contracts Specialists in the review and resolution of award agreement and subcontracting issues
  • Maintains a current awareness of changes or new Federal regulations; maintains familiarity with trends, issues, and advances in grants administration through periodic review of relevant journals or other literature; consults websites of professional organizations (e.g. NCURA, SRA); readily accepts new responsibilities and assignments; and recognizes when help is needed by others and offers guidance and assistance.

Minimum Qualifications:

To qualify you must have a Bachelor's degree or equivalent in education and experience
3 years related experience with grants administration in a healthcare or relevant experience in all aspects of proposal review
Knowledge of grant policies and regulations for the public and private sectors
Ability to meet deadlines and be proficient in the use of computers, including database management, spreadsheets, word processing applications and the Internet.
Excellent organizational, time management, oral, written, communication/interpersonal skills
Ability to work with a wide variety of personalities as part of a team

Preferred Qualifications:

Masters degree in applicable field (MBA, MPA, MPH, etc.) a plus

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

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Contact Information

NYU Langone Medical Center



New York

, New York NY


Background Information



  • Hospital
  • Non-Profit
  • Compliance
  • Grants and Contracts


Target Job Information


  • Full Time