Grants Manager

NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Grants Manager.

The grants manager will serve as a point person to ensure grants specialists performance; customer service, assignments, coverage, and competencies are appropriate to meet department goals. Tasks will include both pre- and post-award responsibilities including: proposal review, electronic grant submission, and award processing for grant programs. Participates in all pre- and post-award grant processes; provides training for SPA and department support staff, and organizes funding opportunities; reviews and maintains budgets, records, processes necessary to ensure compliance with NYU School of Medicine standards, regulations and guidelines. Institutional sign-off on electronic proposals and grant related correspondence. Work independently with minimal supervision.

Job Responsibilities:

  • Demonstrates knowledge of the organizations Service Standards and incorporates them into the performance of duties.
  • Serve as an expert for SPA regarding information including but not limited to complex grant and research policies and procedures including federal regulations, and internal NYULMC policies and procedures.
  • Ensure that internal procedures for maintaining grant tracking and timely processing and reporting are followed.
  • Coordinates and assists others in the preparation and review of proposals and contracts relative to grants, in compliance with regulations and applicable federal, state, and local laws and regulations.
  • Electronically submits grant and fellowship applications to external sponsors on behalf of the institution.
  • Coordinates the work activities in conjunction with the Director and Associate Director.
  • Serves as a liaison with external funding agency staff on grant-related administrative issues throughout the life of the grant including all submissions and post award processes.
  • Identifies grant opportunities, applies for, administers, and coordinates the administration of federal, state, and local grant awards in accordance to applicable standards, regulations and guidelines
  • Reviews external proposal budgets and certifications; ensures compliance with NYU School of Medicine and federal policies and procedures.
  • Coordinates contract, award agreement, and subcontract negotiations with contract specialists and departments administering the award.
  • Allocates award budgets; maintains budgets for programs, including reconciliation and transfers; maintains all official award records.
  • Provides pre- and post-award general support; troubleshoots internal and external grant/contract system implementation
  • Coordinates with department management requests for indirect cost waiver, cost sharing, and other requests requiring administrative approval.
  • Maintains all records for the grant activity in their portfolio.
  • Audits, monitors and schedules reports of grant activities. Processes transaction corrections, reallocations and other related activities.
  • Organizes and leads workshops and small group sessions to train laboratory staff in various aspects of research administration.
  • Works with technical staff on system enhancements, and modifications. Identifies and resolves technical and functional problems.
  • Actively participates in local and national professional organizations and user groups to keep abreast of new functional developments and technology.
  • Participates in special projects and performs other duties as assigned.

Minimum Qualifications:

To qualify you must have a Bachelor's degree or equivalent in education and experience
3-5 years related experience with grants administration or other relevant professional experience
Impeccable attention to detail
Effective oral, written, verbal, organizational and creative problem-solving skills
Self-starter with the ability to exercise good judgement
Proficient in Microsoft Office applications including word and Excel

Preferred Qualifications:

Masters degree in applicable field (MBA, MPA, MPH, etc.) a plus
7 years related experience with grants administration or other relevant experience
Certified Research Administrator certificate or other professional relevant certification
Proficiency with electronic grant submissions systems and sponsor electronic research administration (eRA) systems

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

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Contact Information

NYU Langone Medical Center



New York, NY



Background Information



  • Hospital
  • Non-Profit
  • Grants and Contracts


Target Job Information


  • Full Time