Academic Administrator IV








The Academic Administrator IV in the Horae Gene Therapy Center at UMMS will report directly to the Director of the Horae Gene Therapy Center and will manage the complex funding portfolios for multiple Principal Investigators as well as the administrative and business operations of a large, multifaceted program of interdisciplinary collaborations. The Academic Administrator IV will ensure all faculty within their managed portfolio are provided with quality, efficient, responsive, and responsible pre- and post-award administration services.








  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency/process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as development and execution of organizational/staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
  • Advise the Chair, faculty and department personnel on employee relations issues
  • Supervise all personal action activity related to hiring, termination, increases, contracting and funding
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommends priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Perform other duties as required.








  • Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
  • 7 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations





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Contact Information

University of Massachusetts Medical School



Worcester, Massachusetts 01655


Background Information



  • Other
  • Other


Target Job Information


  • Full Time