Associate Grants Officer

Department: Office Sponsored Research Salary/Grade: EXS/8 For full consideration, please include a resume and a cover letter with your application. Job Summary: Reviews and ensures accurate and timely submission of University wide sponsored research grant proposals for standard and routine activity and for more complex submissions, such as program project grants. Provides administrative oversight for resulting awards. Specific Responsibilities: Oversees and ensures accurate and timely submission and provides oversight for University wide research grant proposals such as multi-school, multi-institutional proposals in excess of $20M, for all but the most complex submissions. Reviews incoming award terms, flags and addresses unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for the University and the PI. Recommends award agreements for university endorsement. Serves as a trainer of sponsored research. Represents Office of Sponsored Research (OSR) in meetings in conjunction with more senior OSR staff. Assumes full level of contact with faculty. Handles complex issues with sponsors. Focuses on more complex compliance issues such as effort reporting and export controls and serves as a resource to more junior staff in this regard. Determines that all University & sponsor requirements have been met prior to University's endorsement & submission of proposals and acceptance of awards. Minimum Qualifications: BA or equivalent in education, experience &/or training. A minimum of 3 yrs experience in the administration of sponsored research at an educational institution, in the federal government or at some other entity engaged in sponsored research. Intermediate level of knowledge of: Federal regulations related to research administration, including Uniform Guidance and RTC terms and conditions and other major federal funding agency guidelines Major sponsor electronic systems such as, Commons, & FastLane U.S. Patent Law, the Bayh-Dole Act and Federal Acquisition Regulations & related supplements Recent OIG audit findings and agency audit work plans Minimum Competencies: (Skills, knowledge, and abilities.) Computer proficiency -software use may include Microsoft Office suite, PowerPoint, Word, Excel, and Access, web browsers, email and systems including InfoEd, MyHR(FASIS), PeopleSoft, eRA Commons,, Fastlane and various sponsor systems Compliance –honor Northwestern University policy and external regulatory requirements Communication -oral and written communicates effectively one-to-one, in small groups and in public speaking contexts; concise emails, letters and proposals while using appropriate vocabulary and grammar. Decision Making -follows and teaches others to follow a process method for problem solving. Dependability -effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands pressures of assignments and adjusts accordingly. Diversity -creates an environment of understanding and acceptance; solicits input from a wide variety of people and functions; seeks inclusionary practices Ethics and Integrity -follows through on commitments; incorporates honesty, mutual respect, civility and fairness in daily actions, demands trustworthiness from others; demonstrates courage and objectivity Grant Administration-manages grant application process; assists with preparation and submits pre and post-award award requests to sponsor Initiative-exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. Judgment -demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make practical decisions Listening -actively listens to others' opinions and ideas; respects and seeks to understand differences in opinions. Meets Deadlines-displays consistency and success in adhering to deadlines. Multi-Tasking-demonstrates ability to work on multiple projects simultaneously. Negotiations–seeks common ground to accommodate the conflicting needs and wants of different stakeholders Organization-plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and or resources. Problem Solving -formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results Research Regulations-demonstrates knowledge of federal, state and local regulations governing the participation of human and animal research subjects. Preferred Qualifications: Bachelor’s degree or equivalent combination of education, training, and experience. Previous work experience in the administration of sponsored research at an educational institution, in the federal government, or at some other entity engaged in sponsored research Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.

Contact Information

Northwestern University



750 Lakeshore Drive
Rubloff 7th floor
Chicago, IL 60611


Background Information

4-Year Degree


  • College/University
  • Administrator or Administrative
  • Compliance
  • Grants and Contracts
  • Sponsored Projects/Programs


Target Job Information

  • Full Time