Sr. Manager, Research Grants Accounting (Public Health Sciences)

Overview

General Description:

Will process all pre and post award grant and contract administrative activities for the Department of Public Health Sciences, with a srants portfolio totaling over $18M.  Will assist in all aspects of the grants management, systems, training, development, and processes in order to manage the department’s grants portfolios.

 

Primary Duties and Responsibilities:

  • Assists principal investigators with the grant submission process based on FOA/agency guidelines and UM policies
  • Responsible for the day-to-day fiscal management of the pre and post award unit for the department of Public Health Sciences.
  • Assist the Director in systems development to create an effective and efficient pre and post award system.
  • Assist the Director in SOP development.
  • Collaborates with departmental grants team in the development of all pre and post award activities within the Department.
  • Advises Principal Investigators and Project Directors of all compliance issues related to the various research grants and contracts providing information on the requirements.
  • Assists the Principal Investigators and Project Directors in decision-making and provides information on finances such as expenditure trends, burn rate, etc.
  • Prepares reconciliations, reviews and analyzes grant awards, contracts and other departmental accounts to ensure consistency with grant related reports.
  • Reviews all financial documents for final Departmental approval.
  • Oversees, maintains and ensures that effort certification reports and effort grant reporting are completed accurately and timely. Assists investigators in certifying the sponsored effort correctly on a quarterly basis.
  • Collaborates with other departments and management in coordinating Effort Certification approval.
  • Assists the Director with the departmental technology transfer initiatives. 
  • Manages the administrative functions associated with the conduct of the federally-funded research projects.

Responsibilities include serving as a liaison for the investigators and the departmental administration in the coordination of:

  • Ensures that accounts are analyzed for the various research accounts and providing monthly financial reports for review and recommendation to the Principal Investigators. These reports will include expenditure history, cost effectiveness, and cost efficiency analysis, projections and trend analysis for the various research projects.
  • Oversees budget changes for the reallocation of funds as a result of account analysis
  • Analysis of accounts for distribution of employee effort. This includes meetings as often as monthly with the PI’s, project directors, and sponsored program specialist to discuss necessary changes for the project(s)
  • Obtain prior approvals and determine whether agency approval is required for sponsored projects. This includes performing analysis to determine changes in line items and writing justifications and providing proper documentation
  • Analysis of cost for allowability of changes for the various research projects
  • Responsible for month end closing including accuracy of financial reports
  • Oversees account budgets and division program analyses
  • Interacts with University central administration as it relates to the processing of administrative functions.
  • Oversee invoicing database for cost reimbursable and fixed price projects.
  • Responsible for the oversight of the annual budget preparation information for grant expenditures and personnel allocations
  • Serves as a back-up to support all levels in order for team to meet deadlines
  • Other duties as assigned

Knowledge, Skills, and Abilities:

  • Effective communication skills (verbal & written)
  • Interpersonal skills
  • Able to work on project teams and execute work plans with the goal of improving department performance and/ or providing quality customer service to our clients.
  • Able to handle multiple demands, prioritize tasks and the pressure of meeting deadlines
  • A team player, who prefers to work in a collaborative environment
  • Ability to demonstrate self-directed and rational problem solving skills
  • Ability to be very resourceful and seek guidance when necessary in order to better work with the faculty of the department in the submission of grant proposals
  • Proficient with Microsoft Excel, Access and Word, and very comfortable with systems in general

 

Education Requirements:

  • Bachelor’s degree in Finance, Business Administration or related field required, Master’s degree preferred.
  • CRA (Certified Research Administration) certification preferred.

 

Work Experience Requirements:

  • Seven years of relevant experience in accounting environment or equivalent position.

Contact Information

Company
University of Miami
First Name
Cinthia
Last Name
Herrera
Address
Phone
3052431247
Contact Email
c.herrera2@med.miami.edu
Contact URL

Background Information

Education
Masters
Years of Experience
7
Industries
  • College/University
Categories
  • Department Administrator
Work Authorization
Authorized to work in the US
Security Clearance
None

Target Job Information

Salary
Job Type
  • Full Time