Associate Director, Office of Proposal Development

Required Qualifications (as evidenced by an attached resume):

Master's degree (foreign equivalent or higher). Five (5) years of full-time experience with proposal development and submissions with a record of accomplishment in successfully obtaining federal funding. Five (5) years of full-time experience leading and supervising teams. Experience with technical and/or scientific writing and/or editing.


Preferred Qualifications:

Experience with researching federal and industry trends to include data visualization. Proven record of growing research portfolio and/or research revenue to include identifying funding opportunities. Experience developing high-level strategic planning documents/reports to include position white papers. Experience preparing and delivering oral presentations. Experience communicating organizational strategy to stakeholders. Experience assembling, directing and facilitating collaborative teams of faculty. Experience catalyzing new research programs. Experience in a university setting. Experience working with federal agencies.


Brief Description of Duties:

The Associate Director (AD) of the Office of Proposal Development works under the direction of the Associate Vice President for Research and will support collaborative faculty teams in the complex planning, execution, and submission of large proposals. The AD will also help to enhance and expand SBU's research enterprise by developing and implementing strategies that create new opportunities for SBU researchers and promote success in competition for funding.


The Office of the Vice President for Research is increasing the resources devoted to research and proposal development, and the successful candidate will have the opportunity to help envision and build an expanded research and proposal development unit within the office. The AD will be responsible for supervising OPD staff, both in research and proposal development initiatives. They will have the ability to provide strong leadership for managing professional staff to perform at a high level and experience managing multiple priorities in a complex environment, as well as project management skills sufficient to both establish and maintain collaborative relationships with diverse groups. This position requires excellent interpersonal skills and high degree of professionalism and diplomacy.


Proposal Development Management: Generate new streams of research support from federal, state, foundation, and industrial sources. Work closely with researchers and staff to facilitate collaborations, identify potential funding opportunities, and work with funding agencies (government and private) to improve the University's funding success. Work closely with government agencies (e.g., NSF, DOD, DOE, NIH etc.) and private sponsors on funding strategies and initiatives and to identify needs and synergies with university researchers. Facilitate development of partnerships between researchers and other academic, private sector, and government agencies. Establish and maintain relationships with key federal program officers, agency staff, clients and key industry representatives. Work with PI and Proposal Development teams to prepare and submit completed proposals to the Office of Sponsored Programs for final review, approval and submission to external sponsors.


Provide proposal development/ project management throughout the proposal development process, including but not limited to: identifying appropriate funding opportunities; interpreting and adhering to application guidelines; organizing team meetings; creating and managing a virtual shared workspace; coordinating with multiple SBU departments and external organizations to facilitate University-wide and other large-scale collaborations and/or interdisciplinary proposals; developing proposal budgets/ justifications structured appropriately to meet the needs of the program and comply with all sponsor and University requirements; creating, editing and managing proposal documents; assisting faculty with writing, editing and reviewing non-technical portions of the proposal; providing critiques of proposal documents in terms of clarity, editing, format and consistency with agency requirements; providing outreach to other university departments and external partners as required for proposal submission, monitoring proposal progress; collecting/editing biosketches, letters of support and other required materials; preparing various sponsor application forms and packages; coordinating internal proposal package for timely routing to Chairs and Deans for their approval.


Strategic Research Development: Facilitate the development of partnerships between researchers and other academic, private sector, and government agencies. Work with faculty to translate research, program ideas and concepts into specific practical proposal concepts for external funding. Foster and coordinate large interdisciplinary research initiatives or those involving multiple investigators/institutions by helping to establish and convene working groups for upcoming funding opportunities and proactively facilitating new collaborations that will lead to large, multi-cross-disciplinary research initiatives. Provide training on internal processes as well as grant writing or related professional development opportunities for University faculty and staff. Meet with department heads/center directors and other key University leaders to plan for upcoming events and other research development priorities. Gather, track and analyze related metrics and prepare reports, spreadsheets, graphics and other correspondences. Interact with sponsors and other collaborators, as appropriate, to maintain effective project/program operation. Produce resources to advance research at Stony Brook, including templates, project management documents and other web-based/public relations resources.


Administrative Leadership: Supervise OPD staff, including Proposal Development and Research Development team members. Assign proposals to Proposal Development teams. Oversee the development of all OPD-assisted proposals and provide guidance to Proposal Development team members working on new and complex proposals. Provide support and leadership to Research Development team members as they manage SBU, SUNY, state-wide, and federal research initiatives as well as the process of engaging faculty members in OPD activities and services. Continually examine and improve office procedures by identifying best practices and evaluating the results of OPD's involvement in funding proposals. Work with OPD staff to communicate the office's accomplishments through annual reports, topic-specific reports that highlight OPD's influence on a particular research area, and regular presentations to SBU and SUNY leadership.


Liaison to SUNY/RF for state-wide initiatives: Serve as liaison to SUNY and the Research Foundation (RF) for state-wide initiatives. Represent SBU in regular meetings with SUNY leadership and communicate SUNY and RF plans to SBU leadership, as necessary. Understand the SUNY/ RF research priorities and ensure that related research initiatives are well managed at SBU. Understand the needs of the SBU research community and advocate for faculty researchers at the SUNY/state level.


Synergistic activities with related offices (Sponsored Programs, Grants Management, Compliance, College/Schools): Lead synergistic activities with related offices, including the Office of Sponsored Programs, the Office of Grants Management, and the Office of Research Compliance. Manage partnerships with department-level proposal development teams. Ensure that all inter-office and inter-departmental collaborations are defined in advance and that OPD's involvement is providing a needed and unduplicated service to the PIs. Continually develop SOPs for these partnerships as necessary.


Other duties or projects as assigned.


Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. This position requires occasional travel and night/weekends as incumbent is required to meet deadlines.


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About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.


Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.


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For a full position description, or to apply online, visit: (Req. # 1904008)





Contact Information

Stony Brook University



Stony Brook, New York 11794


Background Information




Target Job Information


  • Full Time