Grants Specialist

The Child Mind Institute seeks a highly skilled and motivated individual to join our team as the Grants Specialist. The Grants Specialist’s responsibilities include acting as a resource to the principal investigators and serving as a liaison for all matters pertaining to contracts and grants, from proposal development to project close out. Requirements of the position include assuring accurate and timely grant submissions, verifying accuracy of budgets, ensuring compliance with policies and procedures, and facilitating timely closeouts to insure full revenue recognition. Qualified candidates must have the ability to work independently, effectively solve problems and make appropriate decisions under limited direction.


Reporting to the Chief Financial Officer, this is a full-time, exempt position located in our New York City office.


The Child Mind Institute is proud to be named a Great Place to Work-CertifiedOpens in New Window company! Our competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment perks program.



Pre-Award: Responsible for processing and submission of all grants and contracts. Responsibilities include:

  • Accurate completion and timely routing of internal paperwork and disclosures.
  • Negotiate with sponsor as needed for contract execution.
  • Maintain database and records to track activities.
  • Evaluation of all grant proposals to ensure all terms and conditions are met and proposal is in compliance with all related standards.
  • Work with administrators, program managers and investigators to ensure applications adhere to funding guidelines.
  • Collaborate with accounting department and prepare financial budget and ensure adherence to all federal and state rules.
  • Review all applications to ensure compliance with Federal funding guidelines, Child Mind Institute and sponsor guidelines and policies.
  • Respond to questions from administrators and investigators regarding format and content of federal and non-federal applications and research policy related inquiries.
  • Coordinate pre-award activities. Ensure timely submission of federal, foundation, and industry-sponsored grant applications and contracts.
  • Manages the organization and preparation of all components of grant applications.
  • Reviews and facilitates the submission of applications working in tandem with Research Operations Manager.
  • Knowledge of federal proposal submission systems (e.g. ASSIST, ERA Commons and

Post Award:

  • Work with Research administration and Program Director/Principal Investigators to ensure overall compliance with financial and administrative aspects of the awards.
  • Review CMI’s current grants management and compliance tools and templates and ensure it adequately addresses requirements of the grants.
  • Grants Specialist is responsible for overall management and monitoring of subrecipients and their compliance with required rules, regulations, polices and procedures.
  • Prepare appropriate reports for all funders and ensure work within deadline and ensure compliance to all contracts. Manages and coordinates post-award activities. Provide on-going financial oversight of grants and contracts including but not limited to: tracking of funds, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
  • Manage the communication and oversee administrative compliance for all sub-awards. (Post award)
  • Manages purchasing, payments of services and reimbursements of expenses. Monitors expenses for correct allocation of funds.
  • Prepares standard and ad-hoc financial reports as needed. Provides analysis and reasons for variance as needed. Forecasts expenditures and makes recommendations for corrective action if deficits are projected.
  • Manages compliance with institutional policies regarding systems access and training required for access for human subjects research in coordination with the Research Operations Manager
  • Manages access and maintenance of grant application systems (e.g., ERA commons, and others)
  • Knowledge of Federal Financial Report submission (e.g. Payment Management System or PMS).


  • Works with investigators, the Research Operations Manager and finance to manage budgeting process for grants and contracts and assists in general budget development and implementation. (Pre-award & post award). Monitor spending on the grants and determine needs for budget modifications.
  • Ability to manage multiple large-scale projects and meet deadlines. (Pre-award & post award)
  • Demonstrated proficiency with MS Office Suite and database applications. (Pre-award & post award)
  • Other duties as assigned



  • Bachelor’s degree preferably in Accounting, Finance or related field
  • 5 -7 years of previous grant administration experience
  • Full knowledge of federal and non-federal research regulations and policies.
  • Experience in grants management, including pre- and post-award management, financial analysis, budgeting and experience with NIH and industry sponsors
  • Effective oral and written communication skills
  • Exceptional attention to detail and accuracy
  • Maturity in handling confidential matters

Please upload your resume and cover letter during the application process.

Contact Information

Child Mind Institute



101 East 56th St
3rd fl
New York, NY 10022


Background Information

4-Year Degree


  • Non-Profit
  • Finance, Operations
  • Grants and Contracts

Authorized to work in the US


Target Job Information

  • Full Time