Senior Pre Award Administrator

The Department of Biomedical Engineering and Mechanics at Virginia Tech is seeking for a Senior Pre Award Administrator. The successful candidate, who reports to the Director of Operations, will be responsible for advising and assisting BEAM faculty in the preparation and submission of proposals for funding and ensure compliance with university and sponsor policies, procedures and requirements. The Senior Pre Award Administrator will serve as a liaison between VT's Office of Sponsored Programs (OSP) and faculty and assist in resolving all proposal and grant related matters to ensure timely submission of grant proposals. In addition, the Senior Pre Award Administrator will assist faculty by:
- Preparing accurate program budgets in compliance with university guidelines and sponsor requirements
-Accurately completing VT and sponsor required documents and forms in support of funding proposals (e.g. budget narratives; VT Forms B, C, D, etc...
- Initiating, submitting, and navigating proposals successfully through the VT OSP Summit system, Cayuse, and other designated internal and external submission portals.
- Serving as liaison between OSP, faculty, and sponsors when needed to address and resolve proposal and grant related issues.
- Applying extensive knowledge of government regulations, cost principles, and uniform administrative requirements to ensure accurate information is included and presented on VT and sponsor documents and as well as proposal submissions.
-Providing guidance regarding federal and university policies and procedures and sponsor requirements.
In addition, the Senior Pre Award Administrator may also assist with some post award responsibilities including: monitoring salary allocations; preparing labor redistributions; establishing, extending or terminating funds; monitoring project end dates and working with faculty to extend or close out programs; assist with PAR distribution and collection; and other similar post award financial and duties as time and workload allow.

Candidates should have a Master's degree in Public or Business Administration, finance, or related field(s) or a Bachelor's degree in related field with significant training and or experience. Previous experience in the submission and management of research proposals. Previous financial and/or administrative experience in support of research proposal submission and project administration. Significant knowledge of, experience interpreting, and application of federal and non-federal regulations and guidelines, cost principles, uniform administrative requirements for grants and audits of states, local governments, and nonprofit organizations in a university or an agency funding or conducting research. Excellent computer skills and familiarity with Word, Excel and large financial databases. Previous experience accessing, compiling, analyzing, and synthesizing large data sets pulled from multiple computer systems. Ability to communicate effectively and tactfully with diverse constituencies both internally and externally.

Applicants should apply at, posting #512183, include a cover letter, resume and the names of at least three references that the search committee may contact.

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Contact Information

Virginia Polytechnic Institute and State University (Virginia Tech)


Rosa Castaner

Norris Hall, Room 333-M, MC 0219
495 Old Turner Street
Blacksburg, VA 24061


Background Information


  • College/University

Authorized to work in the US


Target Job Information

$55,000 -

  • Full Time