Contracts and Grants Post Award Administrator I

Position Title: C & G Post-Award Administrator I

Position start date: ASAP or until filled

Salary/Range: Depending on experience

Status: Full-time (between 40 hours) per/wk. (temporary approximately 9 month assignment)

Work Schedule: Monday – Friday, 8:00am to 4:30pm

Service/Division: VMRF CORE/Accounting

Work Location: VMRF

Job Code: MS 1141



Post-Award grants administration, as well as Post-Award administration of other sponsored programs and projects. Under supervision, will carry out responsibilities relating to all phases of contract and grant administration by performing the essential duties and responsibilities. Advises Principal Investigators (PIs) on the overall status of all funding sources relevant to their portfolio of projects.  Prepares monthly financial reports and advises PI’s on a monthly basis of the financial status of all accounts, to include forecasting possible problem areas.  Analyzes and advises on the status of personnel on projects approaching close-out.  Analyzes awarded research monies and preparing fiscal projections and reports to ensure the proper expenditures of grant and contract funds as required by the funding agencies.  Forecasts financial scenarios and makes sound recommendations for spending plans.  Maintains budgets and approves expenditures.  Analyzes trends in expenditures (i.e. identifying a dramatic increase in expenditures in a certain category; monitoring expenses close to the project end date, etc.) and recommends and implements a course of action.  Researches and recommends solutions to problems related to the allocation, expenditure and termination of funds.  Prepares expense transfers, budget adjustments, etc. providing sufficient explanations that will meet internal and external audit requirements.  Consults with PI’s on determining funding sources for personnel.  Processes Joint Personnel Agreements (JPAs) as required.  Notifies PI of progress report submission deadlines.  Reviews PI progress reports for completeness and adherence to reporting guidelines and communicates any errors to PI.  Ensures that all interim and final technical/financial and invention reporting as required by the funding agency is accurate and is completed in a timely manner.  Prepares and executes all necessary documentation for sub-award (consortium) agreements.  Performs sub recipient monitoring.  Prepares and reconciles sub-award invoicing.  Prepares and reconciles Industry Sponsor invoicing.  Complies with safety and security policies and procedures.  Works well with others.  May perform additional duties as required.


Bachelor's degree (BA/BS) in a related field or at least 1 year of related experience; or equivalent combination of education experience.

To be considered, please apply at

Contact Information

Veterans Medical Research Foundation



3350 La Jolla Village Drive, Bldg. 13, MC 151A

San Diego, California 92161


Background Information

4-Year Degree

One year

  • Non-Profit
  • Grants and Contracts

Authorized to work in the US


Target Job Information


  • Full Time