Research Administrator - Office of Sponsored Programs

The Research Administrator (two positions available) will provide professional-level research administration support for proposal development and submission, including but not limited to: proposal and budget review, review of agency solicitations and RFPs, and the completion of applicable representations and certifications. You must ensure compliance with all applicable policies and procedures, including OMB’s Uniform Guidance and proactively provide customer support for Principal Investigators, business managers, department level staff, and Contracts Officers. You will be responsible to submit Federal and non-federal research and grant applications through electronic portals or other means, with or without inflexible deadlines.

Your core responsibilities will include:

• Provide assistance with proposal development and budgetary compliance.
• Review of proposal package for compliance with sponsor requirements
• Completion of representations and certifications; identify required protocol (e.g., humans subjects, animal subjects, rDNA) and disclosure (e.g., conflict of interest) requirements and notify Compliance Administrator.
• Review completed proposal, approving it administratively for compliance with all applicable policies and procedures, including representations and certifications.
• Submit proposals electronically using Federal submission portals by sponsor stated deadline
• Provide informational assistance and training to business managers, principal investigators, and others, as needed.

You should demonstrate:

• Ability to interpret and apply laws, regulations and policies as they relate to sponsored programs including federal, state, and local agency regulations/procedures, FAR, CAS, GAAP, and OMB Uniform Guidance governing research administration.
• Proficient with university electronic and budgeting tools, Microsoft Word and Excel, along with an understanding of databases.
• Ability to coordinate multiple projects simultaneously.
• Ability to work independently under pressure to meet inflexible deadlines. Ability to prioritize responsibilities in a team-oriented and dynamic environment. Strong ability to work in a collegial fashion.
• Knowledge of compliance issues regarding humans, animals, conflict of interest, etc.
• Familiarity with, Fastlane, eRA Commons, etc. and other electronic research administration (ERA) issues
• Knowledge of representations and certifications as components of proposal submissions and awards.
• Knowledge of and proficient in government electronic proposal system


Education: Bachelor's degree

Experience: A combination of 3-5 years of experience in the following areas are required:

• Experience with research administration activities, including proposals, adherence to regulations, compliance, etc.
• Experience with proposal budgets, including F&A costs for federal, non-federal and other proposals; knowledge of standard terms and conditions as they apply to university funding (e.g., DOD, NSF, NIH);
• Experience in a university research administration setting is preferred.

Contact Information

Carnegie Mellon University





Background Information

4-Year Degree

3-5 years

  • College/University
  • Administrator or Administrative


Target Job Information