Senior Research Administrator
Overview
Senior Research Administrator
Public Health Institute
Posting Number: #230-19
Position Title: Senior Research Administrator
Application Link: https://apptrkr.com/1695842
The Public Health Institute (PHI) is hiring a Senior Research Administrator. The ARG Senior Research Administrator position has two primary purposes: (I) to provide ongoing management and oversight of the Alcohol Research Group (ARG) operating budget, and (II) to provide on-site pre and post- award management services to ARG scientists including financial management of all grant/contract awards.
The Alcohol Research Group, a program under the auspices of the Public Health Institute conducts and disseminates high-quality research on the epidemiology of alcohol consumption and problems, alcohol health services research, and alcohol policies while also training future generations of alcohol researchers. ARG is also home to a National Alcohol Research Center, one of multiple program grants awarded nationwide by NIAAA. Staff are comprised of Research Scientists, research and administrative support staff.
PHI is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search. To learn more about our meaningful work visit www.phi.org.
Essential Duties & Responsibilities
General/ARG Institutional Budget
• Serve as liaison to PHI regarding ARG financial oversight including development and maintenance of ARG Indirect Cost rate
• Develop and submit annually (with ARG Executive Committee approval) ARG operating budget of approximately $1.5 million (including front office, library and IT services) to PHI.
• Provide oversight of ARG operating budget monthly by monitoring grant revenue against operational expenses
Pre-Award
• Support ARG scientists in development of their grant applications/contract proposals
• Prepare application/proposal budgets
• Work with collaborators/consultants/vendors as needed to obtain necessary documentation for applications/proposals
• Assure research staff are in compliance with NIH, e.g., Human Subjects Training, COI certifications, Responsible Conduct of Research
• Collaborate/coordinate with PHI Bid & Proposal in final application/proposal submissions
• Prepare and maintain other support information for all ARG scientists, assist PHI in responding to Just-in-Time requests
• Prepare and maintain grant development tools and templates on the ARG intranet
Post-Award
• Manage an overall grant/contract portfolio of approximately 4 million annually including 1.5 million Alcohol Research Center program grant.
• Work with PHI in set up of new/continuing awards including inter-program agreements
• Revise/update both new and continuing budgets as needed
• Prepare agreement request forms for both new subaward/consultant/vendor requests and amendments
• Provide oversight of ARG administrative coordinator in the coding /processing of invoices/expense claims and running of monthly grant financial reports
• Review monthly financial reports to ensure expenditures are coded correctly and prepare/update project spending projection reports
• Monitor and evaluate expenditures relative to budget projections.
• Initiate reclassifications and line item transfers to correct data entry errors or to ensure proper budget balance.
• Assist PIs in submission of their NIH grant progress/final reports
• Help PIs monitor development assistance awards from PHI including ARG/PHI development awards
• Review and approve all ARG staff timesheets/track staff efforts across projects
Other
• Provide training/presentations to scientists/research staff on latest NIH updates, other pre/post award issues Maintain expertise by staying current with PHI policies, procedures and systems (e.g., attend PHI Finance Administration Network [FAN] meetings) and with NIH Grants Policy Statements, federal regulations for research funding, foundation policies and application procedures as applicable.
• Provide ARG Executive committee specialized financial reports as needed
• Perform other duties as assigned.
Minimum Qualifications
• Bachelor’s Degree required or additional four years of experience in administration of research grants
• Requires proficiency in development and management of a number of complex budgets
• Ability to establish and maintain effective working relationships, and maintain a high degree of professionalism in dealing with PHI/ARG staff and external funding agencies and collaborators
• Ability to work with a sophisticated database system (currently PeopleSoft) to access financial information
• Understanding of accounting, bookkeeping and/or financial analysis, and latest NIH Grants Policy Requirements
• Familiarity with eRA commons, grants.gov, NIH RePORTER, and other related proposal submission systems.
• Knowledge of concepts, policies, processes and regulatory requirements associated with the administration of sponsored projects agreements funded from extramural sources
• Knowledge of grant application preparation, review and grant life cycles
• Ability to understand and interpret complex guidelines quickly and accurately
• Requires flexibility, patience, and excellent computer and interpersonal communication skills
• Requires ability to work independently in a busy research environment, prioritize among competing demands, complete tasks on time, and accept constructive feedback
• Ability to work collaboratively in a team environment
• Proficiency in computer applications including Microsoft Excel, Word, and Access
Desired Qualifications
• Certification from the Society of Research Administrators (CRA)
Important Information
• This is a full-time (40 hours per week) position based in Emeryville, CA.
• This position is eligible for PHI’s full suite of benefits including but not limited to medical, dental, and vision coverage, health care and dependent care flexible spending accounts, and generous time off.
How to Apply
• To apply for this opportunity, submit a cover letter and resume via the application link listed at the top of this advertisement.
• In your cover letter, please describe why you are enthusiastic about this opportunity and why you think you are a good fit for the position.
The Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, disability and sexual-orientation. We are committed to maintaining a diverse, multicultural working environment and particularly support applications from individuals with lived experience in the communities we seek to serve.
Thank you for your interest in working with us at PHI. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org. Please do not email your resume to us as we only accept applications through our career site. Given the high volume of responses we receive from a combination of job boards, please allow up to one week for a reply.