Research Business Coordinator



Job no: 492666
Work type: Full-Time
Location: Center City
Categories: Office of the Provost, Drexel University

About Drexel

Drexel is a comprehensive global research university ranked among the top 100 in the nation. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel is one of Philadelphia's top 10 private employers, and a major engine for economic development in the region. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The position of Shared Services Coordinator will be responsible for working with assigned departments as well as Research Business Administrator to perform departmental pre and post-award research activities while delivering excellent customer service. The position will perform support functions for Drexel University Principal Investigators (PIs), with a focus on ensuring that PIs have accurate and timely information to make decisions. The Shared Services Coordinator will take on an increasingly complex research portfolio.

Essential Functions

P.I. Post-award Support

  • Coordinates on establishment of project accounts for grants and sub-awards.
  • Provides grant life management for each project in their portfolio by monitoring expenditures, analyzing monthly reports, communicating with PI regarding financial progress and coordinating activities around grant closeout.
  • Maintains accounting records for all awards within their portfolio and reconciles against General Ledger monthly, processing journal entries if needed. 
  • Ensures Payroll distribution is correct for faculty, graduate students, and support staff and processes changes as needed.
  • Meets with PIs monthly to provide updates on the financial status of their accounts.
  • Assists PIs with effort reports to ensure accuracy and timely submission.
  • Assists PIs with budget development for progress/final reports to the sponsor.
  • Acts as a liaison between PIs and Research Accounting Services as appropriate. JD 2

P.I. Pre-award Support

  • Coordinates proposal submissions for PIs with their portfolio, including meeting with the PI to discuss proposed resources (labor and non-labor), drafting all administrative components of the proposal (including the budget) and coordinating submission to the sponsor with their assigned Pre-award Program Administrator.
  • Maintains proposal submission records for all PIs within their assigned portfolio.
  • Meets with PIs monthly to discuss upcoming proposal submissions

Other Responsibilities

•       Helps to support and build up policies and procedures around shared services provided by the Office of Research.

•       Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities.

•       Other duties as assigned.

Required Qualifications

  • Bachelor’s Degree in Business, Finance, Accounting, or a related discipline or equivalent combination of experience, education and training
  • 1-3 years’ prior experience in providing financial or research management services on federally funded grants or contracts directly for faculty in an academic research environment.
  • Certified Financial Research Administration (CFRA) or willing to become certified.
  • Previous experience in working with Drexel systems, COEUS, Web*Finance, Hyperion, Banner, etc.

Preferred Qualifications

  • Proven experience in a service-oriented position, involving extensive customer contact and relationship building.
  • High level computer skills including experience with the Microsoft Office suite.
  • Ability to work proactively, with a problem solving and troubleshooting attitude.
  • Ability to prioritize work efficiently. 
  • Excellent organizational skills.
  • Effective communication skills.
  • Ability to work independently and handle several projects at any given time.
  • Ability to work collaboratively across a variety of administrative and academic units.

Physical Demands

  • Typically sitting at a desk/table
  • Typically standing, walking


Center City

Additional Information

This position is classified as exempt with a salary grade of I. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin immediately and will continue until a suitable candidate pool is identified.

Advertised: Sep 30 2019 Eastern Daylight Time
Applications close: Oct 30 2019 Eastern Daylight Time

Contact Information

Drexel University



Philadelphia, PA


Background Information

4-Year Degree


  • College/University
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Grants and Contracts
  • Finance, Operations
  • Business Manager
  • Administrator or Administrative

Authorized to work in the US


Target Job Information

  • Full Time