Research Administrator III (Grants and Contracts)

Overview

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

About HICOR

The Hutchinson Institute for Cancer Outcomes Research (HICOR) is a multi-disciplinary research institute whose mission is to reduce the human and economic burden of cancer. HICOR faculty conduct research in comparative effectiveness, cost-effectiveness, quality of care, health care delivery, health outcomes, and health policy, with an eye towards supporting public and private decision making to maximize health value under resource constraints.

Job Summary

The Research Administrator (RA) III works to ensure efficient and effective administration of HICOR operations in support of the scientific portfolio. The RA proactively provides compliant and effective funding, budget, and regulatory management as well as business process administration for the Hutchinson Institute for Cancer Outcomes Research (HICOR). This administrative leadership position reports directly to the Program Operations Director and will liaise with other departments to support Principal Investigators and senior staff. The RA will participate in program operations at a high level and monitor multiple internally and externally funded budgets.

The RA works in an autonomous manner to complete non-scientific funding proposal content and tasks, exercises independent judgment to make appropriate decisions, is possessed of the ability to multitask without loss of accuracy or efficiency, and works under tight deadlines in a fast-paced environment. The RA shows leadership in anticipating needs, clearing obstacles, and identifying and taking ownership of projects that need to be completed.

Responsibilities

Application Pre-Award

• Work closely with Program Operations Director and leadership team to prepare and submit grant and contract applications to funding agencies, ensuring all forms are completed correctly and on time
• Assist HICOR as it navigates the grant proposal process. Understand all parts of the application submission process and the different requirements of various funding sources.  Interpret Funding Opportunity Announcements and less form sponsor guidance documents, create and communicate timelines, complete non-technical/non-scientific portions of the submissions, and oversee institutional sign-off.
• With input from Investigators and senior staff, develop budget and related financial portions of applications including outside collaborations.
• Offer editing and formatting assistance with proposals, ensuring sponsor requirements are met.
• Identify sources for additional funding, supplements, and anticipate all competing and non-competing reports

Application Post-Award

• Responsibility for post award oversight by reviewing and interpreting notices of award and contracts
• Work with Principal Investigators and project managers to prepare budget forecasts
• Maintain internal documentation
• Work directly with Fred Hutch Office of Sponsored Research staff to resolve questions and issues related to grants and contracts, including closeout, cost transfers, and prior approval requests
• Initiate, review, and monitor subawards/subcontracts for spending and compliance
• Assist with expense approval and invoice processing assuring that charges are appropriate and paid in a timely manner
• Interim/Progress Report administration
• Understand quick-to-change policies and procedures of the NIH and other funding agencies

Leadership

• Quarterly fiscal and project metric reporting
• Represent HICOR on Center and Divisional committees as appropriate
• Participate as an active contributor in meetings
• Assist in the training and development of staff

Qualifications

The ideal candidate must be a strategic thinker with the ability to work autonomously and as part of a team, creative problem-solving skills, and comfortability with competing priorities. They must be able to produce high-quality work under pressure and maintain a professional, positive approach.

Minimum qualifications:

• Extensive experience with Microsoft Outlook, Word, Excel, Access, and PowerPoint important (familiarity with EndNote a plus)
• Excellent written and verbal communication skills, organizational skills, and multi-tasking abilities
• Must have ability to work independently and take initiative in a dynamic environment
• Must exhibit excellent dependability and flexibility in dealing with changing priorities.
• Three years of experience in research administration preferably with principal investigators/academics

Preferred qualifications:

• Prior experience working in start-up or quick-growth environment

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.