Research Administrator III (Grants and Contracts)

Overview

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Biostatistics Program at Fred Hutch is seeking an experienced Research Administrator (RA) (level II or III depending on experience). In this position, the RA proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments. The RA collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio. The RA works in an autonomous manner to complete non-scientific grant content, tasks, and to advise PIs on relevant matters.

Responsibilities

Budget/Fiscal Support

• Develop, monitor, track and project complex multi variable budgets
• Develop, run and analyze reports to identify issues and escalate as needed
• Develop custom report formats to share information with the team/program
• Partner with finance to resolve identified budget and expense issues
• Identify and discern discrepancies with expenses and escalate as needed

Funding Source Administration

• Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
• Perform key post award activities such as: Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards

Regulatory Support

• In consultation with PI(s), prepare non-scientific portions of regulatory applications/submissions
• Manage renewal timelines and ensure completion of regulatory documents in a timely manner
• Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
• Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
• May serve as a central point of contact to answer questions, escalating issues as needed

Administrative Support

• Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, and purchasing and maintenance of supplies and equipment
• Identifying administrative issues for discussion with leadership
• Assist with the development of lower level staff
• May coach and develop lower level staff
• May manage projects including occasional event planning and management

Qualifications

• Bachelor's degree or equivalent
• Three or more years of work experience building, overseeing, and managing budgets
• Previous work experience in grant and contract management 
• Knowledge of relevant regulatory guidelines related to funding such as IRB, IACUC, MUA
• Excellent written and verbal communication skills. Ability to tailor communications to specific audiences
• Advanced computer skills:
  • MS Word, Access, Adobe Acrobat and advanced knowledge of Excel required
  • Working knowledge of Excel formulas and functions within Excel (e.g. working with Pivot Tables)
• Demonstrated ability to multi-task in a fast-paced fiscal management environment
• Demonstrated ability to work effectively in a team environment as well as individually
• Ability to problem-solve and process information quickly with a high attention to detail

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.