Deputy Director, Bid and Proposal (Pre-Award)

Deputy Director, Bid and Proposal (Pre-Award)

Public Health Institute


Posting Number: #203-19

Position Title: Deputy Director, Bid and Proposal (Pre-Award)

Application Link:


The Public Health Institute (PHI) is hiring a Deputy Director, Bid and Proposal (Pre-Award). The Deputy Director of Bid and Proposal position is responsible for directing, organizing and managing PHI’s grant and contract applications to federal and state agencies and foundation funders; submissions that result in $100M+ in annual revenue. The Deputy Director supervises and supports PHI’s Development Specialists who assist with the preparation, review, and submittal of grant and contract applications. This position also interacts with Senior Management, Principal Investigators/Program Directors, as well as representatives of federal, state, and private funding agencies. With direction and guidance from Senior Management, the Deputy Director is regularly called upon to make independent management decisions required for timely and accurate development and submission of proposals.


PHI is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search. To learn more about our meaningful work visit


Essential Duties & Responsibilities:

• Lead overarching Bid and Proposal functions to assure compliance, risk analysis, budgetary accuracy, consistency with PHI mission and capacities, and compliance with funder guidelines.

• Supervise a team of 3-4 Development Specialists including coordination of activities; communication of pre-award policies and procedures to be implemented; evaluation of performance; and development of training plans.

• Coach and mentor staff for professional development and on best practices related to the field.

• Responsible for the communication and execution of key policies and procedures regarding proposal submission and budget development.

• Surface issues that arise during the bid and proposal process, obtain appropriate approvals, and obtain input and consistency with cross-department peers to ensure accurate, compliant submissions with implementation risks minimized.

• Work directly with Principal Investigators/Program Directors to resolve issues that arise during the proposal process and to ensure timely and accurate submissions.

• Review and approve proposals including risk analysis, budgets, and compliance issues. Responsibly discharge authority for review and approval of funding awards (grants, contracts, cooperative agreements, etc.), teaming agreements, nondisclosure agreements, MOU’s, institutional certifications and other binding instruments in support of public health programs.

• Communicate with funders to ensure compliance with all submission requirements.

• Use and maintain custom database tracking system to provide routine and ad hoc information to senior management and text necessary for proposal submission.

• Ensure smooth coordination and transition with other departments; field requests for information and clarification of policies and procedures.

• Responsible for creating and generating reports/dashboards for Board, Committees and other agencies.

• Participate in interdepartmental management team meetings.

• Serve on the PHI Credentialing Committee.


Minimum Qualifications

• Bachelor’s degree in a related field required.

• Minimum 10 years of related experience with increasing responsibility in proposal development and staff supervision.

• Proven staff management, project administration, and financial management skills.

• Substantial pre-award experience in a university or large nonprofit setting with demonstrated expertise with federal and state contract and grant regulations as they apply to nonprofit organizations.

• Advanced written, verbal and interpersonal communications.

• Ability to manage relationships and communicate with broad and diverse constituencies with advanced customer service skills. Demonstrated ability to communicate and interact effectively with others in all types of situations.

• Excellent ability to use independent judgment and strategic thinking skills in identifying and resolving complex problems and operational conflicts or concerns.

• Extensive knowledge about current federal, state, and private grant application rules, regulations, and application packages.

• Experience working with internationally based clients and colleagues.

• Good leadership skills and experience with managing, mentoring, and development of staff

• Excellent computer, writing and presentation skills using Microsoft Office Suite platforms.

• Working knowledge of CRM systems, including but not limited to Salesforce and PeopleSoft.

• Strong organizational skills and the ability to multi-task and meet tight deadlines.

• Good listening, political acumen skills, problem recognition and resolution skills.

• Ability to work independently as well as a part of a team.


Desired Qualifications

• Master’s degree in a related field is highly preferred.


Important Information

• This is a full-time position based in Oakland, CA.

• This position is eligible for PHI’s full suite of benefits including but not limited to medical, dental, and vision coverage, health care and dependent care flexible spending accounts, and generous time off.


How to Apply

• To apply for this opportunity, submit a cover letter and resume via the application link listed at the top of this advertisement.

• In your cover letter, please describe why you are enthusiastic about this opportunity and why you think you are a good fit for the position.


The Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, disability and sexual-orientation. We are committed to maintaining a diverse, multicultural working environment and particularly support applications from individuals with lived experience in the communities we seek to serve.


Thank you for your interest in working with us at PHI. Do you have questions about this opportunity? If so, email our recruitment team at Please do not email your resume to us as we only accept applications through our career site. Given the high volume of responses we receive from a combination of job boards, please allow up to one week for a reply.

Contact Information

Public Health Institute




(510) 285-5500

Background Information

4-Year Degree


  • Non-Profit
  • Grants and Contracts

Authorized to work in the US


Target Job Information


  • Full Time