Assistant Vice Chancellor, Contracts & Grants

UC San Diego

Assistant Vice Chancellor, Contracts & Grants

Filing Deadline: Thu 10/24/2019

Salary Range: Commensurate with Experience


University of California San Diego (UC San Diego) is seeking qualified candidates for the Assistant Vice Chancellor Contracts and Grants; Executive Director Research Administration.


Recognized as one of the top 10 research universities worldwide with a culture of multi-disciplinary collaboration, UC San Diego’s research focused mission offers an exciting and challenging opportunity for a highly motivated and expertly experienced sponsored research executive who is interested in joining our top-notch team.


The Assistant Vice Chancellor Contracts and Grants/Research Administration (AVC CG/RA), works closely with UC San Diego researchers, their support teams and other sponsored projects offices to manage sponsored research proposal applications of $4B per year and administer extramurally sponsored research awards exceeding $1B for each of the last 10 years. Highlighting this diverse portfolio, over the past 10 years UC San Diego ranks among the top 7 research universities according to the NSF HERD survey.


Ideally located in the hub of many premier biotechnology institutions in La Jolla and overlooking the Pacific Ocean, UC San Diego’s Office of Contract and Grant Administration offers qualified candidates with this exciting opportunity to lead the future of our contract and grant administrative enterprise.



Assistant Vice Chancellor Contracts and Grant/Executive Director Research Administration (AVC-CG/RA) is the chief contract and grant official. The AVC-CG/RA is accountable for the effective stewardship for a comprehensive portfolio of responsibilities including programmatic and strategic stewardship over the solicitation, negotiation, acceptance and related non-financial contract and grant management of sponsored project funding received by UCSD from federal, state, local, private (for profit and non-profit) and foreign sources. AVC-CG/RA reports to the Vice Chancellor for Research.


Summary of responsibilities:

• Provides leadership for the overall management and operations of the Office of Contract & Grant Administration (OCGA), Ancillary Research Agreements, Research Administrative Operations, and Research Administration Educational and Client Services.

• Oversight of subordinate managers for outgoing Subaward Agreements, Service Agreements, CDA’s and NDA’s, Material Transfer Agreements, and other ancillary research agreements.

• OCGA holds the delegation of authority to solicit, negotiate and execute contracts and grants as the institutional official, in compliance with regulatory requirements in accordance with federal, state and university policies/regulations.

• Teams with the leadership from OCGA, Health Sciences Sponsored Projects Pre-Award Office (HS SPPO) and Scripps Institution of Oceanography (SIO-OCGA) with a dotted line reporting relationship to the AVC-CG/RA from these senior level Directors.

• Is a member of the VCR Leadership team; Represents the VCR in making decisions on extramural funding of research and for ensuring organization compliance with federal, state, and university regulations pertaining to non-financial sponsored research administration.

• Collaborates with Associate Vice Chancellor for Innovation and Commercialization to ensure that for-profit industry/pharma contracts align with the goals and strategies set forth by campus leadership to advance research collaborations and commercialization with regional, national and worldwide industry and pharmaceutical leaders.

• Responsible through subordinate manager for official contract and grant data management of all proposals and awards, for official campus reports to campus leadership, UCOP and sponsors for periodic and ad-hoc reports, dashboards, and data repositories for the overall research enterprise.

• Chair of the Research Information Systems Advisory Committee, a campus-wide Enterprise Systems Renewal (ESR) governance team for the enterprise contract and grant system.

• Oversees the research administration educational and client support programs. The Educational Program is a comprehensive certification set of courses across a wide range of research administration programs, and is developed and delivered for the entire research enterprise. This office also leads communication and training efforts for campus-wide contract and grant enterprise systems.



a. In-depth knowledge of state, federal, university and agency guidelines for research administration. Expert knowledge of federal and state policies, including research compliance requirements. Knowledge of academic governance, organizational structures, and communication channels. Expertise with emerging federal research disclosure and reporting requirements.

b. Sophisticated service orientation, strong management and leadership skills, sound judgment and decision-making, critical thinking, and creative problem solving. Strong team building and organizational development skills to foster and promote a service-oriented team environment and, a supportive/positive work climate. Proven progressive experience and high caliber potential, for a large size multi-prong organization.

c. Comprehensive business/legal knowledge of contract administration, legal analysis, legal drafting, and negotiation of legal agreements along with skill in cultivating and maintaining effective relationships with scientists, other academic institutions, corporate leadership, and attorneys.

d. Proficiency balancing complex regulatory requirements with practical needs and limitations. Exemplary negotiation and mediation skills and strategic thinking requisite for sustained, high-level interactions with federal agencies, for-profit industry and other private sector sponsors, including non-profit and foreign.

e. Expert analytical, investigational and deductive reasoning skills. Experience and expert ability to keep abreast of national and local events and assess how they may affect trends in institutional research.

f. Ability to identify and analyze data to develop requirements for reporting, data analytics, trends, projections and peer comparisons to support strategic decision-making and goal setting by the highest levels of campus leadership.

g. Excellent verbal and written communication skills. Ability to interact effectively with diverse populations at all levels within and outside UC, including faculty, researchers, administrators, and governmental officials. Effective public speaking ability. Ability to achieve consensus on complex issues using tact and maintaining composure.

h. Strong experience in leading and providing vision/direction in systems design and implementation including strategies, integration functionality, design framework and rollout approaches.

i. Demonstrated ability to develop and implement effective training, informational and educational programs and materials that promote understanding and compliance.

j. Track record of supporting diversity and inclusion in the workforce and in research activities.

k. A Bachelor's Degree in a scientific, business, administrative or related field of study.

l. Advanced Degree in a scientific, business or sponsored research administration discipline.

m. Minimum eight to ten (8 - 10) years progressive experience working at a management/leadership level, within a top tier academic research institute, in the field of sponsored research administration or an equivalent combination of education and experience.



Job offer is contingent upon satisfactory clearance based on background check results. Occasional evenings and weekends may be required. U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).


Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. This position is eligible for full benefits first day of hire: a) Health/Dental/Vision Insurance. b) Vacation/holidays (18 vacation days & 13 paid holidays a year). c) UC Retirement Plan.




The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

Contact Information

UC San Diego



9500 Gilman Dr

La Jolla, CA 92093

(858) 534-2230

Background Information

4-Year Degree


  • College/University
  • Other

Authorized to work in the US


Target Job Information


  • Full Time