Grants & Contracts Administrator

Grants/Contracts Administrator 

Posting Note: The ideal candidate will have experience with industry-driven clinical trial budgeting and management of federal grant awards.

This position is responsible for identifying and applying for federal, state, and other grants. This position will handle the full cycle grant application process from researching grant opportunities to end-of-grant reporting responsibilities. This position will assist in the development of budgets and contract documents for sponsor and grant supported clinical trials. This position effectively collaborates with Accounting or Finance departments and/or staff in the preparation of program budgets, budget modifications, and preparation of financial reports. This position receives oversight from the Director of Research. This position does not supervise any positions.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Assists and collaborates with the investigator and team to develop and manage a timeline that will enable developing the best work product and get it reviewed at the appropriate levels of Phoenix Children's Hospital. Coordinates the full grant application process from researching grant opportunities to submission of grants and end-of-grant reporting responsibilities.
  2. Facilitates the development, coordination, execution, and implementation of contracts for sponsor and grant supported clinical trials. Evaluates the appropriateness of contract terms, dollars, and conditions, and negotiates with sponsors to finalize clinical trial contracts and budgets.
  3. Develops in collaboration with the other members of the team those portions of the proposal that are not specific to the expertise of the investigator (i.e. budget narrative, facilities narrative, inclusion of minorities, protection of human subjects, etc).
  4. Edits and critiques the work of the Phoenix Children's Hospital potential investigator or contractor.
  5. Maintains documentation of proposals, tracks metrics and outcomes, and produces related reports. Ensures grant proposal compliance.
  6. Manages in collaboration with the Research Department, the overall process of progressing the work product through PCH including, but not limited to, following the appropriate process for budgeting and approval.
  7. Researches appropriate federal (i.e. NIH and DOD), state, and local government grants and contracts to find those appropriate for employees of Phoenix Children's Hospital.
  8. Assist in the development of policies and procedures related to the submission and management of grant awards.
  9. Manages the administrative functions of the Research Project Tracking system.
  10. Performs miscellaneous job related duties as requested.



1.Bachelors Degree, or equivalent combination of education and experience - required.

2.Masters degree in Health, Education, Business, or related field - preferred.



1. 1.5 years of experience sourcing and writing grant proposals for NIH funding and non-U.S. Government funding sources - required.

2. Strong biomedical writing experience or writing experience within Public Health industry - preferred.

3. Minimum three years experience in clinical trial management and analysis including contracting, budgeting, forecasting, and accounting in healthcare or a research environment - preferred.



1.Certified Research Administrator (CRA) - preferred.


Special Skills

1.Advanced knowledge of Microsoft Word and Excel - required.

2.Excellent verbal communication and research skills - preferred.

3.Knowledge of SPSS or SAS business analytics software programs.


Benefits offered to you:

  • Medical (3 different plans/deductibles to choose from)
  • Dental
  • Vision
  • 401K with 4% company match including a hands on representative to assist in planning
  • Gym membership discounts
  • Nationally recognized wellness program including Apple Watch options
  • Flex spending, health savings and dependent day care savings accounts available
  • Free campus parking
  • Pet discount program
  • Home and auto insurance
  • Legal plan
  • Company paid life insurance with optional supplemental coverage for self, spouse and dependents
  • Disability insurance
  • Employee assistance program
  • Educational Assistance
  • Affordable healthy cafeteria food options

To apply for this position please go to:


Contact Information

Phoenix Children's Hospital





Background Information

4-Year Degree


  • Hospital
  • Non-Profit
  • Grants and Contracts

Authorized to work in the US


Target Job Information

  • Full Time