Under the direction of the Associate Vice President, Research Administration, the Manager, Sponsored Programs Financial Compliance & Audit will design, conduct and coordinate financial, operational and compliance reviews of sponsored program effort reporting and post-award activities. This position will lead efforts to increase compliance to University, federal, state and industry research standards through routine monitoring of financial and other post-award data.
General responsibilities include managing the university’s effort reporting process and overseeing an effective audit function within the University Research Administration Office, ensuring the University’s sponsored programs’ compliance with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards, relevant program-specific compliance requirements and university policies and procedures.
Identify and perform risk assessments of sponsored program post-award activities:
Coordinate within the Research Administration Office and other University personnel as needed, including the University’s Internal Audit.
Conduct independent audit fieldwork, within budget and at times off-site, in accordance with Research Administration standards.
Draft clear and actionable audit summary reports to summarize risk assessment findings and recommend any required corrective actions.
Based upon risk assessments, develop, implement, and oversee the execution of monitoring programs and metrics to test for post-award compliance with university and sponsor regulations.
Conduct follow-up reviews to ensure any agreed-upon corrective actions have been successfully implemented by the responsible parties.
Develop and conduct other monitoring mechanisms to ensure compliance of new, emerging or other University-wide post-award administration areas.
Sample activities to be conducted per the above guidelines include:
Testing of Chart of Account data, sponsored program attributes, and associated accounting and system processes to ensure accurate reporting.
Analysis and reconciliation of subledgers to the general ledger to identify and address discrepancies.
Analysis of historical financial data to support clean-up efforts.
Develop and conduct effort and personnel-related audits based upon risks and other identified areas of non-compliance.
Develop and conduct desk audits on high-risk subrecipients in coordination within Research Administration, or high-profile award activities and expenditures, to ensure compliance with applicable regulations.Assist sub-recipients with resolution of financial noncompliance.
Supervise the activities of the effort reporting process and assigned staff:
Develop, interpret and enforce UD policies and federal regulations regarding effort/labor compliance.
Develop and educate the campus community on federal and UD requirements for time and effort reporting.
Address process issues as they arise to ensure effort reporting is completed timely and accurately.
Manage the effort certification system in its entirety including technical, data, training, and testing elements.
Serve as a liaison with IT to troubleshoot, support and/or enhance the effort certification system.
Maintain complete and current understanding of data generated through multiple university systems, such as: UD time, Labor Allocation Module and PeopleSoft HR, Payroll and Grant Managements Systems.
Identify and implement opportunities to improve the effectiveness of the university’s effort reporting process.
Create, design and refine effort certification metrics for Research Administration Office.
Provide oversight and controls over the sponsored program cost transfers process and financial transactions, especially for late cost transfers or high-risk expenditures.
Support subrecipient monitoring efforts in coordination within the Research Administration Office, including the collection and review of subaward single audits.
Assist in developing, updating and disseminating the university’s sponsored programs policies and procedures to achieve compliance with governing requirements.
Stay current on regulatory and issues related to post-award sponsored program management.
Maintain an advanced knowledge and understanding of federal cost principles, single-audit, and UG guidelines by attending professional development opportunities, and advise management of needed actions to comply.
Develop, update and maintain Standards of Procedures (SOPs) for internal post-award processes. These would be web-based and available to all Research Administration personnel to serve as a central resource repository, which may also be used for audit requests.
Recommend, draft and/or update internal/external policies and procedures to strengthen University compliance, in coordination with senior management.
Work with personnel in the Research Administration Office, other central administrative offices, and the various departmental colleges and centers as needed for development.
Develop and deliver training for the university community to facilitate understanding and complying with federal, state, university and/or sponsor requirements.
Perform miscellaneous job-related duties as assigned.
Bachelor’s degree and five years of related experience, or equivalent combination of education and experience. Experience in higher education or research-intensive institution preferred. Degree in finance, accounting, business administration or other job-related discipline preferred.
Advanced knowledge of OMB Circulars A-21, A-110, A-133, 2 CFR 200, governmental accounting and cost principles and other pertinent external regulations and management relating with effort certification in a federally funded environment.
Effective oral and written communications and organizational skills.Able to make effective presentations to groups.
CPA, CIA or comparable certification preferred.
Advanced knowledge of and familiarity with internal controls over research activities
Advance knowledge of financial audit requirements and audit reporting.
Internal Audit, ERM or compliance audit experience in an Institution of Higher Education or research lab/institution desirable.
Strong analytical skills and aptitude for understanding complex systems.
Ability to use advanced techniques in word processing, spreadsheet, database, presentation software, and enterprise systems is essential.
Demonstrated customer service skills, and ability to meet multiple deadlines.
Project management skills and the ability to resolve complex problems and issues.
Ability to develop and present educational programs and/or workshops.
Knowledge of PeopleSoft grants management, HR, Payroll and accounting modules preferred.
Ability to interact well with people of all ages and diverse backgrounds.