Associate Director, Sponsored Programs

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community.

The Associate Director, Sponsored Programs works closely with the Sponsored Programs team and members of the Swarthmore community to contribute to the design and administration of a comprehensive program for obtaining, managing and stewarding external grant support for faculty research. The Associate Director will support our faculty in all of these areas, working collaboratively to identify funding needs, prepare successful grant applications and manage active grants effectively and efficiently. The Associate Director supports the strategic vision of the College to increase support for Faculty Research & Development by improving grant writing and grants management skills across the college community through targeted, collaborative efforts to strengthen our grant seeking culture. THIS IS A TERM-LIMITED POSITION FUNDED THROUGH JUNE 30, 2022. This position is Pay Grade Exempt-07.

Essential Responsibilities:

  • Supports individual faculty members in the production and submission of grant applications
  • As appropriate, assists with the development and writing of institutional portions of proposals, reports, supplementary documents
  • Coordinates and tracks the proposal routing process to obtain all required institutional signatures prior to submission
  • Develops and maintains up-to-date knowledge and expertise in sponsors' regulations, policies, and procedures
  • Provides updates and/or training and serves as resource in the implementation of procedural changes to conform to policy as required
  • Maintains proposal data in department database and tracks sponsored research grants
  • Provides technical assistance and implements training activities for faculty in support of grant seeking and grant management in alignment with the College’s best practices for faculty development
  • Keeps abreast of sponsored research trends
  • Designs and disseminates information about grant seeking and funding opportunities
  • Helps manage the Sponsored Programs website to provide faculty with timely access to information about external funding opportunities, policies, and procedures

Additional Responsibilities:

  • Other related duties as assigned
  • Attends and assists other College Advancement staff at College events as needed
  • Takes advantage of opportunities for professional development at least twice annually

Required Qualifications:

  • Education required: Bachelor’s degree
  • Experience required: 5-7 years of experience working in support of grants
  • Familiarity with all aspects of grant proposal preparation and submission to federal agencies and private organizations
  • Demonstrated ability to interpret and translate granting agency regulations and requirements into operational policies and procedures
  • Ability to work both independently and collaboratively
  • Desire to learn and connect with others
  • Proficiency with word processing, spreadsheet, and database software
  • Ability to maintain confidentiality
  • Excellent verbal and written communication skills, with excellent editorial and proofreading abilities in written work

Preferred Qualifications:

  • Master’s degree
  • Certification or degree in research administration
  • Experience working in a college or university setting, especially in a comprehensive fund-raising campaign environment

For more information and to apply, please visit:

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply. 

Contact Information

Swarthmore College



500 College Avenue

Swarthmore, Pennsylvania 19081-1390


Background Information

4-Year Degree

  • Grants and Contracts
  • Sponsored Projects/Programs


Target Job Information