Contracts and Grants Coordinator or Specialist (190000KT)

The University of Maryland, Baltimore (UMB) Department of Pediatrics Administration is hiring for a Contracts and Grants professional, either at the Coordinator or Specialist level. This position supports pre-award and post-award management for sponsor-related funds, including development, preparation, and submission of grant and contract proposals. Ensures proposals/applications meet agency and university guidelines and are entered and routed within established timelines.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and observed holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

Primary Duties

Coordinator, Contracts and Grants

  • Adheres to and understands policy and annual project plan as described by advance team members. Maintains an understanding of the portfolio planning and development.
  • Follows prescribed application steps to collect and provide principle investigator all application forms and assist in final preparation of grants and contracts applications or proposal. Reviews terms and conditions of simple grant/contract and seek clarifying questions as necessary. Develops and prepares close out checklist for faculty and staff based on terms and conditions of an award.
  • Maintains and ensures comprehension of current Federal, State, and sponsors guidelines and requirements. Assists in development of guidelines or contract applications or proposals. Review RFA for administrative requirements.
  • Obtains approval from principal investigator (PI) and accurately enters requisition requests into financial system. Maintains sponsored program systems are in line with Notice of Awards and Sub Awards. Ensures all results are completed and submitted to sponsor under prescribed timelines and deadlines. Tracks and follows up for the completion of purchase order for subcontract.
  • Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting. Provides current and historical budget data to project expenditures.
  • Develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term goals are met.
  • Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
  • Performs other duties as assigned.

Specialist, Contracts and Grants

  • Provides grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.
  • Acts as point of contract and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
  • Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards.
  • Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.
  • Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
  • Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
  • Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
  • Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.
  • Interprets and applies Federal, State, and sponsors guidelines and requirements.
  • Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
  • Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
  • Performs other duties as assigned.

 Qualifications

  Coordinator, Contracts and Grants

Education: Bachelor’s degree.

Experience: One (1) year of directly related contract, grant, or research administration or coordination. Related experience may be substituted for education.

OR

Specialist, Contracts and Grants

Education:  Bachelor's degree.

Experience:  Three (3) years of accounting, budget, contract, grant, or research administration. Related experience may be substituted for education.

Both Require: Financial disclosure reporting required by State of Maryland Ethics Commission.

Hiring Range: Commensurate with education and experience.

Apply for position at the below website:

https://www.umaryland.edu/jobs/

Contact Information

University of Maryland Baltimore

Sabrina

Coppage

737 West Lombard Street
Suite 225
Baltimore, Maryland 21201

4107067430

Background Information

4-Year Degree

1 - 5

  • College/University
  • Grants and Contracts

U.S. Citizen

None

Target Job Information

51000-6100

  • Full Time