Senior Research Administrator

Overview

Position Purpose

To provide financial and administrative management and analysis for several complex operating and project budgets including multiple funding sources, multi-site research projects, or program projects. Applies a thorough understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.

Description

The Center for Technology and Behavioral Health (CTBH) is a P30 “Center of Excellence” funded by the National Institute on Drug Abuse. Comprised of an interdisciplinary team of leaders in behavioral science and technology, CTBH aims to draw on the dynamic synergy between innovation, rigorous evaluation, and strategic dissemination to lead transformations in delivery of evidence-based behavioral health care using technology.

What We're Up To

CTBH activities are designed to highlight the growing evidence for use of digital health technologies with different populations and in diverse settings. A key goal of the Center is to establish conceptual and methodological frameworks to guide effectiveness and implementation research and maximize the public health impact. CTBH brings together a diverse team with expertise in behavioral health, technology, health economics, ethics, and public policy.

Key Accountabilities

Financial Planning and Analysis

• Develops, justifies and administers budgets for grants, reserves and operating budgets.
• Independently anticipates fluctuations in funding and makes financial recommendations to investigators.
• Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.
• Collaborates with Office of Sponsored Projects, Geisel Medical School, and Dartmouth-Hitchcock to ensure compliance with the College and granting agency policies. Advises department faculty and staff with respect to those policies.
• In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures.
• Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs.
• Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to insure costs are realistic; directs changes where required.
• Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
• Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems.
• Works with the Department Chair and Operations Director to maintain projections of external support for departmental faculty and provides advance notice of a funding shortfalls.

Accounting

• Supervises the processing of procurement as it relates to the operating and grant portfolio.
• Performs continuing review and analysis of accounting practices to enhance systems and processes as needed in the department.
• Participates in year-end closing process.
• Prepares payables, deposits, wage transfers and journal transfers.
• Reconciles monthly reports and resolves discrepancies.

Grant Administration

• Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests.
• Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and College administrative requirements.
• Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
• In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
• Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. Organize training as needed in areas related to compliance and disseminate pertinent regulatory changes.
• Assists with process improvement and training initiatives related to pre-award and post-award activities.
• Assists in the formulation of fiscal and administrative procedures for research programs.
• Develops responses to issues associated with administration of research activities.
• Assists with allocating space and equipment, coordinating with other departments and centers when necessary.
• Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed.
• Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
• As needed, provides support for the service center, including but not limited to billing, reconciliation, etc.

Payroll Management

• Develops and maintains personnel FTE distributions based on grant and department budgets.
• Manages the payroll authorization and adjustment process for the department.
• Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary.
• Monitors supervisor approval in Kronos.
• Oversees management of labor suspense and clearing accounts.

Personnel Administration

• Advises faculty, search chairs, and staff on Dartmouth College and Geisel recruitment policies.
• Assures compliance with affirmative action requirements.
• Assists with the recruitment of research staff as required by principal investigators.

General Administration

• Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
• Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements.
• Trains and coaches other financial and/or administrative employees.
• Interacts with representatives from the Geisel School of Medicine, Dartmouth College, DHMC, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
• Assists in priority setting and coordination of finance and administrative staff activities to assure that departmental needs, standards, goals, and deadlines are met.
• Supervises student and temporary administrative employees.
• Represents the Department on College, Geisel School, and Dartmouth-Hitchcock committees and at other forums.
• Learn more about c4tbh- https://www.c4tbh.org/meet-our-team
• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree with a major in accounting, business administration, or the equivalent work experience.
• Three to five years of relevant experience in accounting or budget management.
• Comprehensive knowledge of accounting and grant administration.
• Demonstrated experience required to financially manage complex research projects.
• Proficiency in database management, spreadsheets, and other computer software.
• Proven ability to create advanced Excel spreadsheets.

Join Our Team- https://www.c4tbh.org/meet-our-team

Preferred Qualifications

• Experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.
• Excellent accounting, management, organizational, and interpersonal skills.
• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Familiarity with College accounting systems and procedures preferred.

Additional information and to apply, please visit https://searchjobs.dartmouth.edu/postings/46188

Special Instructions to Applicants:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

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