Director of Grant Operations

Director of Grant Operations


University of California Office of the President


Requisition Number: 20190163


Appointment Type: Staff - Career


Personnel Program: MSP


Work Hours: Monday-Friday, 8:00am-5:00pm


Percentage of Time: 100


Organizational Area: Academic Affairs: Research & Graduate Studies - Research Grants Program Office (RGPO)


Location: Oakland, CA


Posting Salary: Salary commensurate with experience.


Position Summary:


This position is part of the Research Grants Program Office (RGPO) within Research and Graduate Studies (RGS), Division of Academic Affairs at the University of California, Office of the President. RGPO oversees a broad portfolio of research grant programs and funding streams representing more than 500 active research grants totaling $348 million and over $110 million in annual grant awards. The RGPO consists of several granting programs that are administered by the University on behalf of the State of California and the UC system.


The RGPO Grant Operations unit provides central shared services to support program teams in the execution of proposal solicitation and review, post-award administration, budget planning and reporting, grant payments and accounting, database management, and other core administrative needs of all the grant programs and teams. RGPO Grant Operations is organized into three shared service teams including Budget and Accounting, Application Review, and Post-Award Administration.


The Director of RGPO Grant Operations leads this comprehensive unit, supervises the managers and team leads within the unit, and is responsible for providing strategic operational and policy direction, identifying opportunities to streamline procedures and enhance reporting, coordinating development of new research and financial administration policies, and providing oversight and management related to all aspects of these shared operational services within RGPO.


Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Involved in developing, modifying and executing organization policies that affect contracts and grants office and also have organization-wide impact. Erroneous decisions or failure to achieve goals results in additional costs and / or personnel.




Special Conditions of Employment:



Travel outside of normal business hours


Other Special Conditions of Employment:


Successful of a background check is required for appointment to this critical position.


Job Close Date: 5-31-2019




Duty 1: Direct effective shared services support for planning and execution of proposal solicitation, peer review, and funding decisions for all RGPO grant cycles.


Direct shared services support for pre-funding negotiation and execution of grant agreements in coordination with the UCOP Research Policy, Analysis and Coordination unit (RPAC), payments and fund transfers, post-award grants management, and processing of grant financial reports reconciliations.


Oversee development of annual RGPO budgets and budget forecasts in close coordination with the Budget Office, the Business Resource Center, Human Resources and other units within UCOP.


Provide, through subordinate staff, expense and forecasting data to Program Directors for development of program budgets including grant payments and program operational costs. Oversee execution and reporting on financial transaction processing in support of all grant awards and operations.


Direct effective and timely provision of shared administrative services including meeting planning and coordination, information technology, space planning and building services.


Supervise four to six direct report managers and teams in the areas of application review, post-award administration, budget and accounting, grants database systems, payroll, and office/personnel administration.

Function:Operational Leadership and Management

Percent: 40


Duty 2: Serve as primary liaison with other offices within UCOP to collaborate on identifying need for updated and state of the art systemwide research administration policies and practices and provide leadership on effective systemwide implementation.


Provide leadership and strategic direction regarding state of the art practices, policies, and systems to effectively support multi-year fund management and accurate budget development and forecasting.


Ensure that RGPO funds are managed in accordance with UC financial, accounting, and audit policies and procedures, as well as RGPO internal policies and procedures; and develop new policies and procedures as business and funding requirements develop and change Oversees analysis and policy development for contracts and grants issues and processes.

Function:Policy Leadership and Development

Percent: 25


Duty 3: Oversee implementation and ongoing development and support for the RGPO research grants database system including management of information systems personnel, contractors, and vendors Approves terms for acceptance.

Function:Records and Data Management

Percent: 15


Duty 4: Serve as primary liaison with campus contracts and grants officers and non-UC recipient institutions' sponsored projects offices to streamline procedures and facilitate resolution of grant reporting compliance.


In conjunction with the RGPO Executive Director, serve as liaison with units, campuses, and external entities in extending the provision of shared operational services for grants administration beyond RGPO.

Function:External Relations and Collaboration

Percent: 20


Job Requirements


Advanced degree in relevant area including public, business or non-profit administration, accounting, law or other related field and at least 10 years of relevant experience.


Proven experience in nonprofit and/or higher education budgeting, financial reporting and accounting Advanced knowledge of the organization's operational, personnel, and financial transactions and financial systems related to administration of contracts and grants.


Proven experience in research administration and in negotiating and executing research contracts and agreements involving state and/or federal funds.


Previous experience in public, government, foundation or University research granting.


Extensive experience in leadership roles involving developing and managing people and teams.


Demonstrated understanding of ethical issues in a University setting and the ability to instill and maintain appropriate standards of behavior and feedback. Proven ability to maintain confidentiality with regard to sensitive issues and information and exercise discretion in dealing with sensitive or potentially sensitive topics.


Collaborative, effective, and proactive in moving complex projects forward that require consultation with both internal and external stakeholders.


Ability to ensure accuracy and timeliness of reporting, and support subordinate staff in production of data and reports to inform Program-specific and RGPO-wide decision-making.


Strong interpersonal skills to interact effectively and develop and maintain productive working relationships with an array of diverse interests, individuals, agencies and constituencies. Ability to exercise political acumen and work collaboratively and productively with staff with varying work styles and personalities. Strong commitment to diversity and working in a multicultural environment.



Previous experience in development and management of database systems and software vendor management.


Knowledge of University of California, State of California, and/or UC Office of the President fiscal reporting requirements and practices.



How to Apply


For complete job description and application instructions, visit:


About us


The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.


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Contact Information

University of California Office of the President




(510) 987-9954

Background Information



  • College/University
  • Grants and Contracts


Target Job Information

  • Full Time