Consultant, Research Administration

Overview

Terms of Reference

Consultant, Research Administration

 

TOR Outline

Purpose of Assignment

The Consultant will be based in Aga Khan University, East Africa home to the Medical College, School of Nursing and Midwifery, Graduate School of Media and Communication, East Africa Institute and Institute of Human development.

 

The key campuses for the scope of work will be Nairobi, Dar-es-Salaam and Kampala.

 

The Consultant will define strengths, weaknesses and opportunities of the existing research management structure and make recommendations on how to make it more accountable and efficient in grants competitiveness.

 

He/she is, expected to deliver output that includes drafting of an organogram, policies, process maps, and job descriptions for positions necessary for successful competitive research administration within four to six months. This should be done, with the recognition that AKU is one university with multiple campuses with interlinked governance systems. Particularly important in this case is link between EA structures and Office of Sponsored Research in Karachi under Associate Research Vice Provost

 

Duration of assignment

6 months

 

Reporting to

The Associate Dean, Research, MC/SONAM – EA, Aga Khan University

 

Deliverables

FINANCIAL MANAGEMENT OF GRANTS

  • Budget support during  competitive grants application
  • Award contracts and sub-contracts including NDAs
  • Financial administration of donor grants
  • Closure of awards

RECRUITMENT

  • Hiring of research staff
  • Hiring of short and long term consultants
  • Managing contracts and separations
  • Labour law provisions

PROCUREMENT FOR SPONSORED RESEARCH

  • Purchasing of scheduled and non-scheduled items
  • Importation of equipment and supplies
  • Storage of equipment and supplies
  • End project disposal of equipment and supplies

LEGAL SUPPORT AND COMPLIANCE

  • Award contracts and sub-contracts including NDAs
  • Property rights provisions
  • Material and data transfer
  • Litigation and Insurance

INFORMATION & COMMUNICATIONS TECHNOLOGY (ICT) SUPPORT

  • Submission for ethical approval
  • Institutional checklist approvals
  • Tracking of finances during implementation
  • Ordering and consumption of supplies
  • Closure of grants
  • Source documents retention as per the law

RESEARCH ETHICS

  • Efficiency of submission and reviews
  • Compliance with national laws
  • Monitoring compliance with terms of approvals and risk reporting]

ADMINISTRATION

  • Drafting of an organogram, policies, process maps, and job descriptions for positions necessary for successful competitive research administration.

 

The Consultant, will be minimum Master’s Degree holder in Public Health, Business Administration or Public Administration with Professional certification with CRA, SRA, NCURA or HUMENTUM. Other equivalent qualifications will be considered.

 

He/she will have a minimum of 10 years of research administration experience and astute in organizational and change management at leadership level. Research Project management experience is essential as well as demonstrated experience with operation of medical centers.

 

 

Interested candidates should submit a cover letter, a detailed and up-to-date Curriculum Vitae, copies of post-graduate Certificates/diplomas and names of three referees, with contact information - telephone number and  e-mail address to the Manager, Human Resources, Aga Khan University, Nairobi Campus, Kenya. P. O. Box 30270-00100 or by email to hr.universityke@aku.edu

Applications by email are preferred. Only short listed candidates will be contacted.

 

 

Contact Information

Company
The Aga Khan University
First Name
Haron
Last Name
Kibwage
Address
Phone
+254724226393
Contact Email
haron.kibwage@aku.edu
Contact URL
ww.aku.edu

Background Information

Education
Masters
Years of Experience
10
Industries
  • Non-Profit
  • College/University
Categories
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Grants and Contracts
Work Authorization
Other
Security Clearance
None

Target Job Information

Salary
Negotiable
Job Type
  • Contract