Position Title: Contracts and Grants Post Award Administrator
Position start date: ASAP or until filled
Salary/Range: Dependent on Experience (DOE)
Status: Full-Time (40 hours per/wk.), benefits eligible
Work Schedule: Monday – Friday, 8:00am to 4:30pm
Service/Division: CORE Research Administration/Contracts and Grants Post Award
Bachelor’s degree (BA/BS) in related field and at least 1 year of related experience; or equivalent combination of education and experience. Experience working in sponsored programs administration is preferred. Must have knowledge of Federal regulations 2 CFR 200. Proficient in Mathematics; Microsoft Word, Excel, Financial Edge or other fund accounting software. Ability to manage a complex workload with multiple competing demands and intense deadline pressure.
Job Description Summary:
Advises Principal Investigators (PIs) on the overall status of all funding sources relevant to their portfolio of projects. Monitors, communicates and coordinates with PIs on budget management, procurement, salary administration, billing and collections, technical and financial reporting, cost-transfers, effort reporting, and other post-award research administration issues. Maintains budgets, reviews, approves, and processes expenditures in accordance with funding source regulations and VMRF policies and procedures. Forecasts financial scenarios. Makes sound recommendations for spending plans. Prepares monthly financial reports. Reviews, approves, and processes allowable cost transfers, labor redistributions, and journal entries. Invoices for cost reimbursable sponsored projects on a monthly basis. Prepares and reconciles sub-award and Industry Sponsor invoicing. Performs sub-recipient monitoring. Monitors cash flow on a monthly basis. Tracks progress report submission deadlines. Ensures that all interim and final technical, financial, and invention reporting, as required by the funding agency, is accurate and is completed in a timely manner. Prepares and executes all necessary documentation for sub-award (consortium) agreements. Responsible for coordinating and managing the closeout process for sponsored awards. May perform additional duties as required.
Veterans Medical Research Foundation
3350 La Jolla Village Dr
San Diego, California 92161