Assistant Director, Research Administration

Assistant Director, Research Administration

University of Florida

Division of Sponsored Programs

The University of Florida is currently recruiting for an Assistant Director of Research Administration. This individual will provide leadership and oversight for the management of all sponsored programs at the University of Florida. With latitude for independent judgment and action, the Assistant Director will work with the Assistant Vice President to carry out the functions of the Division of Sponsored Programs (DSP).  In addition to providing oversight and direction to the Sponsored Programs Administrators and campus research administrators, the Assistant Director will be responsible for oversight of the non-financial sponsored programs administration teams within the central pre-award office at a comprehensive land grant research University receiving over $800M in sponsored programs annually.  Further, the position will have a key role in the evaluation of federal, state, and Sponsor regulation and policy changes as they impact sponsored programs, for development of policies, process documentation, and training materials, for identifying business process improvements, and for outreach to the sponsored programs community at the University of Florida.

The University of Florida, a public land-grant institution, is a member of the Association of American Universities (AAU), located on a 2,000-acre campus in Gainesville, Florida. Following the creation of performance standards by the Florida state legislature in 2013, the Florida Board of Governors designated the University of Florida as one of the two “preeminent universities” among the 12 universities of the State University System of Florida.  It is the third-largest Florida university by student population and is the eighth-largest single-campus university in the United States, with more than 54,000 students. The University of Florida is home to 16 academic colleges and more than 150 research centers and institutes. In September 2018, U.S. News & World Report ranked the University of Florida as the 8th Best Public University in the United States.

Responsibilities of the Assistant Director of Research Administration:

  • Oversee Sponsored Programs Contracting teams:
    • Oversee the core office operations for contracting to ensure consistency in execution of service levels and quality
    • Leverage and build new tools to facilitate workload management and distribution to ensure provision of acceptable service to leadership, faculty and staff engaging in sponsored programs
    • Serve as a resource and mentor to sponsored programs staff in execution of their duties
  • Sponsored Programs Documentation:
    • Evaluate policy, regulatory and system changes in sponsored programs for their impact to the University of Florida sponsored programs enterprise
    • Develop policy & process documentation for DSP business processes to be referred to by DSP staff
    • Develop policy & process documentation for campus Research Administrators
    • Ensure the DSP website has the most current and relevant information.  Communicate changes to policies, procedures, systems, tools and reports to facilitate efficient and effective operations within DSP
  • Sponsored Programs Training:
    • Facilitate on-board training of new DSP staff
    • Develop and facilitate sponsored programs training initiatives inclusive of the RAFT programs, UFIRST training, and ad hoc trainings for campus units.  This includes identification of training needs, creation of training programs with the support of DSP or campus subject matter experts, delivery of training programs through the most appropriate media, continuous evaluation of all training programs to ensure the programs are maintained
  • Other Duties:
    • Reviews and approves proposals for submission to extramural funding sources and executes agreements and contracts that legally bind the University, under a Limited Power of Attorney arrangement granted by the President of the University.   Perform these duties in a highly professional way that enhances the effectiveness of the Division in providing services to the faculty, facilitating interactions with University administration and colleges and represents the institution in a positive manner in the external business environment.
    • In the absence of the Assistant Vice President and Vice President, conduct the Division’s business.  On the Assistant Vice President and/or Vice President’s return, report any discussions and basis for decisions reached which may affect the Division.

Qualities and Qualifications:

Minimal qualifications for applicants include a Master’s degree in an appropriate area and two years of relevant experience; or a bachelor’s degree in an appropriate area and four years of relevant experience.

Preferred qualifications include the ability to function under highly stressful circumstances as well as the ability to interact cordially with coworkers to accomplish common tasks.

Please see this link for more details:

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

Contact Information

University of Florida





Background Information




Target Job Information

  • Full Time