Grants Administrator I/II


PRIMARY FUNCTION: The position of Research Administration Center of Excellence (RACE) Grants Administrator I/II will be responsible for working with assigned departments as well as their RACE Team Lead to perform pre- and post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), with a focus on ensuring that PIs have accurate and timely information to make decisions. The RACE Grants Administrator II will take on an increasingly complex research portfolio. Research is a vital component of the TJU’s mission and support of research administration is a key component of success for RACE. This is a full time position that will strive to meet the research needs of Principal Investigators in basic or clinical research. The Grants Administrator will report to a RACE Associate Director. % Effort Job Duties and Responsibilities  PI Post-Award Support 1. Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable) 2. Working with a RACE Associate Director, administers grant by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period 3. Maintains accounting records for all awards within their assigned portfolio 4. Reconciles all assigned accounts against the General Ledger on a monthly basis 5. Coordinates personnel and purchasing activities with the PI and applicable TJU offices; review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary 6. Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed 7. Meets with PIs at least monthly to provide updates on the financial status of their accounts 8. Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures 9. Assists PIs with effort reports to ensure accuracy and timely submission 10. Assists PIs with budget development for progress reports 11. Assists with submission of progress reports, program reviews and other activities related to the grant 12. Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc. Other Responsibilities • Serves as a resource to department staff and faculty to ensure compliance with policy • Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by a RACE Associate Director (supervisor) or RACE Director OTHER FUNCTIONS AND COMPETENCIES • General knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including OMB Circular A-21 and A-110 and Uniform Guidance • Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of proposed action and implement a course of action. • Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines. EDUCATIONAL/TRAINING REQUIREMENTS: High school degree/GED required. Bachelor’s degree preferred EXPERIENCE REQUIREMENTS: Grants Administrator I 1 - 3 years’ experience in research administration related work; Grants Administrator II 3+ years’ experience in research administration related work Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience. Excellent written communication skills and attention to detail as demonstrated by application materials.

Contact Information

Thomas Jefferson University
First Name
Last Name
Contact Email
Contact URL

Background Information

Some College
Years of Experience
  • Non-Profit
  • Hospital
  • College/University
  • Administrator or Administrative
  • Department Administrator
  • Finance, Operations
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

Job Type
  • Full Time